Demo

Clerical Assistant

The Blue Collar Recruiter
Fernandina Beach, FL Full Time
POSTED ON 3/7/2025
AVAILABLE BEFORE 6/6/2025

Job Description

Job Description

Accounting Data Entry & Clerical Assistant – Commercial Plumbing Office

We are seeking a detail-oriented and organized Accounting Data Entry & Clerical Assistant to support our Dispatch and Operations office. This entry to mid-level role is ideal for someone with strong administrative skills who thrives in a fast-paced, team-oriented environment.

Compensation :

Pay : $20-$24 / HR with room to grow within the company

Benefits : Health Insurance, 401K, PTO, Paid Holidays

Work Hours : 8am - 4 : 30pm EST

Key Attributes for Success :

  • Strong organizational skills with attention to detail and accuracy.
  • Positive attitude, maturity, and professionalism in all interactions.
  • Ability to multitask and manage workflows efficiently.
  • Excellent communication skills, particularly in a customer-facing role.
  • Problem-solving mindset with flexibility and adaptability.
  • Ability to work independently with minimal supervision.

Essential Responsibilities : Accounting Duties :

  • Organize and maintain physical and digital filing systems.
  • Data entry into QuickBooks Online for invoices, purchase orders, and receipts.
  • Create and update Customer & Vendor accounts in QuickBooks Online.
  • Review vendor invoices for pricing and tax discrepancies.
  • Maintain and file COIs and W-9s.
  • Enter ACH payment information as requested.
  • Administrative Duties :

  • Answer and process incoming calls based on customer needs.
  • Ensure accurate customer account creation and updates in the system.
  • Manage and complete daily Service Titan tasks.
  • Assist with estimate follow-up calls as requested.
  • Process and distribute incoming mail (physical and electronic).
  • Communicate important updates to the Office Manager.
  • Maintain organized office files and Dropbox records.
  • Monitor and request office supplies, snacks, and water as needed.
  • This position is ideal for someone who enjoys maintaining structure, managing data, and supporting a busy office environment. If you’re looking for a stable, team-oriented role with growth potential, we’d love to hear from you!

    Apply today!

    Salary : $20 - $24

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