Office Facilitator

The Office Facilitator is the backbone of our office operations, ensuring a seamless, efficient, and well-organized workplace. This role is responsible for managing office supplies, coordinating vendors, office technology, and supporting team events—all while creating a welcoming and professional environment for employees and guests. As the go-to problem solver, the Office Facilitator keeps everything running smoothly, from conference room tech and workstation setups to event logistics and office budgeting. We hope you apply if you thrive in a fast-paced environment, love keeping things organized, and enjoy collaborating across teams.

The Bluebird Group is a data-driven, omni-channel commerce agency and brokerage dedicated to helping brands succeed in today’s complex retail environment. We provide tailored solutions spanning strategic planning, operations consulting, digital optimization, and advanced analytics. With expertise across major retailers like Walmart, Amazon, and Target, we empower brands to achieve measurable growth and enhance consumer engagement.

Responsibilities

• Supply & Office Management – Purchase, track, and maintain office supplies for the Rogers Office, ensuring the team has everything they need to work efficiently. Keep supplies stocked and the office organized, including daily tidying, plant care, and maintaining an up-to-date inventory of furniture, supplies, and technical hardware.
• Vendor Coordination & Office Maintenance – Manage relationships with office vendors and service providers, coordinating necessary maintenance and ensuring smooth office operations.
• Mail & Samples – Sort and send mail, check in and store received samples, and manage samples, including organizing, storing, and disposing of them as needed for photo shoots and projects.
• Office Finances & Purchasing – Handle office-related finances, including credit card purchases, deposits, and expense tracking. Assist with purchasing office supplies and food while adhering to the budget.
• Events & Guest Preparation & Coordination – Assist in planning and executing team events, ensuring proper preparation for guests, clients, and internal gatherings.
• Tech & Workspace Coordination – Serve as the tech liaison for office operations, overseeing conference room technology, updates, and shared calendars. Assist in setting up computers and workstations for new hires, track and organize computer inventory across teams, and support smooth onboarding/offboarding processes.
• Front Office & Hospitality – Welcome visitors to the office, ensuring a professional and hospitable environment. Maintain a workspace that is always prepared for guests and clients.
• Ad Hoc Problem Solving – Provide daily ad hoc support and problem-solving and ensure smooth operations.
  
  
  

Desired Qualifications

• 2 years of experience in office coordination, administrative support, project management or a similar role.
• Professional demeanor with a high degree of trustworthiness, discretion, and attention to detail.
• Insight and thoughtfulness to see others in need and the willingness to jump in and help with any task/issue.
• Entrepreneurial Spirit – ability to pivot quickly, a curiosity to learn, and a sense of ownership and confidence.
• Ability to problem solve and the tenacity to see an issue through to solution.
• Highly organized, detail oriented and able to multitask effectively in a fast-paced environment.
• Expert in Microsoft Office Suite.
• Strong and tactful communication skills (written and verbal).
• Exudes the character traits: hungry, humble, EQ, excellence, innovation, relationship, ownership, & teamwork.
  
  
  

Our Commitment

The Bluebird Group is committed to fostering an inclusive and diverse workplace that celebrates individuality and collaboration. We value innovation, accountability, and mutual respect as cornerstones of our culture.

Disclaimer: This job description outlines typical functions and responsibilities but may evolve based on business needs.