Travel and Event Specialist

Who we are:
Build your career with Boldt. As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in the construction industry. You’ll have the chance to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You’ll succeed in a workplace culture that recognizes, respects, and values differences. Boldt’s focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly.

How your role fits into Boldt:
As the Travel & Event Specialist, you will oversee the planning, coordination, and execution of corporate travel (85% of the role) and events (15% of the role). This role involves managing travel logistics, negotiating with vendors, and ensuring compliance with company policies. You will also be responsible for organizing events, ensuring they run smoothly and meet organizational goals. Additionally, you will work closely with various departments to understand their travel and event needs, providing exceptional service and support.

What you get to do:

• Coordinate employee travel (flight reservations, hotel reservations, and car rentals, etc.) utilizing the organization’s preferred travel vendor and online booking tool. This includes routine business travel, long-term project travel, spousal/family/guest travel as appropriate, conference attendance, candidate interview travel, and relocation.
• Organize group and/or event travel to include strategic planning sessions, annual regional employee appreciation events, and training events.
• Support employee travel needs while traveling, including after-hours and weekend emergencies.
• Manage travel credit cards and direct bills, including approvals, requests for invoice payments, and reconciliations.
• Maintain, and regularly evaluate the organization’s travel policy; making recommendations and updates as needed to include communication roll-out and resource updates.
• Identify, promote, and maintain traveler discount and reward programs.
• Develop, and maintain relationships with the organization’s preferred travel vendor, online booking tool, and other third-party travel vendors.
• Negotiate hotel room agreements and other vendor contracts as determined by business needs.
• Assist with the creation and maintenance of Concur traveler profiles and provide employee usage training.
• Collaborate with both enterprise support groups and operating groups to build out annual travel plans and travel budgets.
• Maintain the travel page on the company intranet site.
• Lead or support event planning and coordination for such events as Employee Appreciation Events, Strategic Planning retreats, and the annual United Way campaign. This could include any or all of the following:
  • Identify the needs and expectations for each event, planning event details (location, schedule, food and beverage services, and audio/visual requirements)
  • Negotiate contracts with vendors and venues
  • Collaborate with various departments to align the event with the company’s branding and marketing strategies
  • Supervising the set-up, execution, and tear-down of each event
  • Managing event budgets to avoid overspending
  • Creating post-event evaluations to gather feedback and analyze data to measure event success
  • Ensuring compliance with insurance, legal, health, and safety obligations

What we expect from you:

• A Bachelor’s degree is required. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
• At least four years administrative support experience is required, preferably including travel and event oversight.
• Previous experience with travel software highly preferred (i.e. Concur).
• Proficient with Microsoft Office Suite.
• Relationship-driven and ability to establish rapport quickly.
• Excellent organizational and multi-tasking skills.
• Ability to work independently and apply strong problem-solving skills.
• Strong attention to detail.
• Up to 20% travel.
• A valid driver’s license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the persons’ ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.

Physical requirements and working conditions:
While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to optimally communicate is required. The employee may occasionally move up to 15 pounds.
The working condition of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends.

What we can offer you:
As an employee-owned organization, we pride ourselves on fostering a culture centered around safety and team collaboration. We offer a comprehensive benefits package designed to support the well-being and growth of our employees. Our benefits include:

• Medical Coverage: Comprehensive medical plans including dental and vision benefits as well as the opportunity to participate in HSA and/or FSA programs.
• Life Insurance & Disability Coverage: Short-Term Disability, Long-Term Disability, and Group and Voluntary Life Insurance.
• Paid Time Off: Generous vacation, sick leave, and paid holidays.
• Financial Benefits: An Employee Stock Ownership Plan (ESOP) to share in the company’s success, as well as a 401(k) plan.
• Annual Bonus Program: Opportunity for annual bonuses based on company performance.
• Wellness Resources: Access to a health coach, health assessments, wellness challenges, and life care resources.
• Professional Growth: Equal access to opportunities and resources at all levels, educational reimbursement, and a robust mentorship program.
• Inclusion & Belonging: Comprehensive diversity, equity, and inclusion training programs.
• Community Engagement: Opportunities to engage with the community including a paid Volunteer Time Off program.

The anticipated salary range for this position is $79,850 - $103,316 per year. This range represents what The Boldt Company reasonably expects to pay for this position. Actual compensation offered will be dependent upon numerous job-related factors, including but not limited to: candidate qualifications, skills, experience, education, location, alignment with market data and internal equity as well as other business and organizational needs. Our expectation is that the incumbent will work at our Appleton, WI office. If the incumbent works out of a different location, the anticipated salary range is subject to change.
The Boldt Company is an equal opportunity employer. If you are an individual with a disability and you need accommodation or other assistance during the application process, please contact our Human Resources department.
Based on Boldt’s Background Checking policy, this position may be subject to a background check.
The Boldt Company does not accept unsolicited resumes from third party recruiters.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.