What are the responsibilities and job description for the Accounts Payable / Payroll Specialist position at The Borough of Lansdale?

Position Summary :

We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate will have a strong background in invoicing, payroll processing, and customer communication. Our ideal candidate is highly motivated, organized, team-oriented, positive and talented.

Essential Duties and Responsibilities :

Accounts Payable

Review daily schedules and mail to identify expenses to be paid for assigned associations, ensuring compliance with organizational guidelines.
Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.
Manage recurring invoices for mandatory payments, maintaining invoices in designated locations.
Print checks for approved invoices based on cash availability, updating workflow status accordingly.
Handle research items and customer issues related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.
Record and prepare deposits for reserve and security checks, confirming weekly sweep accounts from partner banks.
Prepare tax documents for vendors and the IRS when necessary.
Organize and maintain monthly filing folders for assigned associations.
Ensure annual Association dues to the State are paid on time.
Maintain accurate records of all Accounts Payables as per provided guidelines.
Coordinate year-end activities such as filing and boxing for assigned associations.

Payroll

Process biweekly payroll for employees accurately and timely

Maintain and update employee payroll records

Reconcile payroll prior to transmission and validate confirmed reports

Ensure compliance with all relevant laws and regulations

Handle inquiries regarding payroll matters

Collaborate with HR to ensure accurate employee data

Assist in general ledger reconciliation related to payroll

Provide outstanding customer service

Education and Skill Requirements :

Bachelor's degree in Accounting, Finance, or related field preferred.

Possess 3-5 years of experience in accounts payable and / or payroll experience.

Experience with account reconciliation and general ledger reconciliation

Data entry skills with a high level of accuracy

Familiarity with financial software for payroll management

Excellent phone communication and interpersonal skills

Proficiency in utilizing Windows and Microsoft Office is required, including word processing, spreadsheet maintenance, navigating databases, record keeping, and internet research.

Attention to detail and accuracy are essential when processing invoices, payments, and payroll.

Strong organizational skills and the ability to meet deadlines are crucial.

Excellent verbal and written communication skills are a must.

Ability to handle sensitive or confidential information is necessary.

Capable of working both in a team environment and independently with self-motivation.

Critical thinking, problem-solving, judgment, and decision-making skills are required.

Location Lansdale, Pennsylvania

Department Financial Administration

Employment Type Full-Time

Minimum Experience Experienced

Compensation $52,500 per year

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Salary : $52,500

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Accounts Payable / Payroll Specialist

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