What are the responsibilities and job description for the Accounting Assistant position at The Boston Athenaeum?
The Boston Athenaeum is seeking a detail-oriented and customer-service-focused Part-Time Accounting Assistant. The Accounting Assistant will help Boston Athenaeum staff to make efficient use of our accounting platform by helping them to pay vendors, record expenses, use financial reports and assist other processes that support the efficiency and information potential of our accounting systems. This is a part time position requiring 21 hours per week with some hours required on site.
Compensation
$28 to $32 / hour
Responsibilities
Enter invoices to pay vendors, working closely with staff to find the correct expense codes, funding sources, projects, and special payment requirements such as foreign currency transactions or expedited payment requests
Enter bills for miscellaneous transactions related to digital image royalties, event space rental, library fees and other specialized transactions
Help administer the purchasing card program for approximately 25 card holders including issuing cards, supporting users with training and reviewing card activity
Enter approximately 20 transactions per week to record EFT, check and credit card batches, taking information from Salesforce to create a summarized journal entry for each bank deposit
Help to reconcile the cash account by monitoring bank activity so that transactions are recorded and cleared
Assist with distributing and editing financial reports using Sage Intacct according to user needs
Processes require high accuracy and detail orientation to identify the correct, exhibitions, grants, events, etc., matching these to the correct accounting classifications
Assist with other administrative or accounting duties as needed
Qualifications
2 to 4 years of accounting experience including accounts payable or accounts receivable or payroll or similar required
Proficiency with office productivity software including Excel, Word and Google Workspace required
Experience with cash reconciliations, journal entries and financial reports preferred
Experience with not-for-profits, libraries or museums preferred
Experience with Salesforce or a similar CRM preferred
Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
To Apply: Please submit a cover letter and resume
The Boston Athenæum is an equal opportunity employer. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenæum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact HR Generalist Nora Conley at 617-720-7630 or conley@bostonathenaeum.org
Salary : $28 - $32
