What are the responsibilities and job description for the Accounts Payable Clerk position at The Brewer-Garrett Company?
Job Summary
Brewer-Garrett is a facility solutions company that provides innovations that exceeds expectations. Our company is built upon the talent and experience of our associates, and we are looking for an entry-level Accounts Payable Clerk to support our Accounting Department. This is a full-time position. We are looking for an individual that has a great attitude and a willingness and desire to learn. This person will be responsible for supporting the Accounting Department in various clerical functions including, but not limited to, matching purchase orders to invoices, coding of purchase orders and invoices for entry into an ERP system (COINS program), issuing payment of invoices, assisting the accounting supervisor with month end processes and assisting with telephone coverage for the reception desk when needed.
Duties/Responsibilities
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires regular travel by car to perform the required functions. Travel by airplane may be occasionally required.
Brewer-Garrett is an equal opportunity employer, all qualified job applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Job Posted by ApplicantPro
Brewer-Garrett is a facility solutions company that provides innovations that exceeds expectations. Our company is built upon the talent and experience of our associates, and we are looking for an entry-level Accounts Payable Clerk to support our Accounting Department. This is a full-time position. We are looking for an individual that has a great attitude and a willingness and desire to learn. This person will be responsible for supporting the Accounting Department in various clerical functions including, but not limited to, matching purchase orders to invoices, coding of purchase orders and invoices for entry into an ERP system (COINS program), issuing payment of invoices, assisting the accounting supervisor with month end processes and assisting with telephone coverage for the reception desk when needed.
Duties/Responsibilities
- Enter purchase orders from Procore into COINS ERP system
- Match purchase orders to invoices and code vendor/subcontractor invoices for entry into COINS program, specifically construction related invoices (AIA documents, etc.)
- Verify all required documentation (such as lien waivers, certified payroll reports, etc.) has been received from vendor/subcontractor before coding and entering invoice
- Distribute invoices to project and service managers for approval
- Work closely with project managers on subcontractor purchase orders and invoicing
- Issue payment of vendor invoices on a monthly basis
- Code overhead invoices with the correct General Ledger account number or job number for entry into COINS ERP system
- Distribute overhead invoices to appropriate manager for approval
- Issue payment of overhead invoices on a weekly basis
- Prepare checks for signing with all the proper back-up documentation
- Review vendor statements on a monthly basis and correspond with vendors/subcontractors regarding payment status
- Maintain and update W9 file
- Maintain organized filing system for paid and unpaid invoices
- Assist Accounting Supervisor with month end process
- Assist with telephone coverage for reception desk as needed
- High school diploma or equivalent required
- Minimum of 1-3 years of work experience in a clerical type of role or accounting related field
- Experience with data entry into an ERP system is a plus
- Driver's license and reliable transportation
- Strong communication skills (oral and written); must be able to effectively relay information to various audience groups, including, but not customers and perspective customers, managers, leadership, colleagues, and business associates
- Strong interpersonal skills; ability to foster and maintain positive working relationships with individuals internal and external to the company and from various backgrounds
- Strong organization skills with the ability to self-motivate and prioritize tasks; must be able to effectively manage own schedule with limited oversight
- Must be able to prepare professional written communications (emails, documents, etc.)
- Must demonstrate professionalism and tact in all interactions
- Demonstration of time-management skills with a proven ability to meet deadlines
- Good analytical skills; ability to analyze data and relay trends and potential outcomes; ability to evaluate problems and identify resolutions; good negotiation skills
- Proficient user of Microsoft Office Suite, with an emphasis in Excel, Word, and Outlook, and Adobe PDF
- Ability to maintain satisfactory attendance
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires regular travel by car to perform the required functions. Travel by airplane may be occasionally required.
- Mustbeableto drive and travel to various locations, local, regionally, and outside of Ohio.
- Whileperformingthedutiesofthisjob,theemployeeisoccasionallyrequiredtostand;walk;sit; handle, or feel objects, tools, or controls; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies up to 20 pounds.
Brewer-Garrett is an equal opportunity employer, all qualified job applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Job Posted by ApplicantPro
