Administrative Assistant - Full Time

The entire staff of Atlantic Marina team (a “fun division of The Brick Companies) is committed to creating a WOW! experience for our guests, vendors and co-workers. As a member of the team, you are empowered to do what it takes to make a positive difference, exceed expectations, build great relationships and earn loyalty.

This position reports directly to the Facility Manager(s) and provides general Marina support at our Patapsco and Ferry Point locatoins with a variety of clerical activities and related tasks. Incumbent will be responsible for answering incoming calls, greeting visitors, flow of correspondence, requisition of supplies as well as additional clerical duties.

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  Answer incoming telephone calls and address customer inquiries; provides information to current and prospective customers.
• Greets walk-in visitors/customers in a courteous, professional manner.
• Prepares contracts when necessary for all new customers and renewals.
• Maintains customer files; includes initial set-up and making sure proper forms are completed and payments are received (i.e. registration, insurance information, etc.).
• Maintains customer accounts; post transactions, tracks past due accounts, prepares “Red Tag List”, processes “house charges”.
• Reports bi-weekly payroll information to the People Department after Facility Manager approval.
• Directs incoming bills to the Finance Associate after Facility Manager approval.
• Responsible for posting and making daily bank and credit card deposits in QuickBooks.
• Schedule boat hauling, launching, loading and unloading, etc.
• Contacts outside vendors to schedule/request parts, services, supplies, equipment maintenance, fuel delivery, etc.
• Responsible for maintaining the daily gas log book, reconciling all dock help gas sheets, posting readings to ledgers, daily settlement and monthly reconciliation.
• Responsible for maintenance and reconciliation of petty cash.
• Responsible for having current insurance certificates on file for all outside contractors and for maintaining the certificate logbook.
• Assists in the ordering and receiving of office supplies.
• Ensures that the vending/soda machines are filled and place orders to replenish items as necessary.
• Responsible for sales and inventory in the Ship’s Store
• Responsible for office appearance to include counters, desks, floors, doors, windows, restroom, kitchen area and Ship’s Store.
• Other related duties as assigned by the Facility Manager(s).