What are the responsibilities and job description for the Grants Billing Specialist position at The Bridge Over Troubled Waters?
Grants Billing Specialist
The Bridge is in search of a Grants Billing Specialist who is responsible for assisting the Finance Department by performing a variety of moderately complex accounting activities related to the billing of grants and other funding sources that require monthly financial reporting; exercises independent judgment in the processing and resolution of non-routine accounting matters. The duties include the assistance with the following:
Grants: Completing and submitting monthly expense reports, communicating reimbursement requests and issues with the grantor, and assisting with tracking expenses. Manage the grant billing activities by setting up and maintaining database for all grants and other funding sources (Foundations, United Ways, etc.). Preparing monthly billing reports to each funder and keep abreast of any and all grant changes. Reviews accounts payable for any and all amounts billable to funding sources. Track and create check request for MOU contractors paid through grants. Assist in grant monitoring visits as needed.
Accounts Receivable: Maintains documentation for Accounts Receivable pertaining to grants and foundations. Follow up with grantors on any outstanding Accounts Receivable.
General Ledger: Reviews general ledger and matches to billing during the billing period. Creating and inputting any journal entries required to complete or correct billing. Creating and inputting any journal entries required to assist the Finance Department. Adjusting open batches to match current billing.
Administrative: Provide relief at Reception Desk as needed.
Required Skills & Qualifications
Preferred, not required
- Full Time/Non-Exempt: 36-hours a week
- Schedule: Schedule: Monday through Friday, 8:00 am to 5:00 pm.
- $40,000 annually
The Bridge is in search of a Grants Billing Specialist who is responsible for assisting the Finance Department by performing a variety of moderately complex accounting activities related to the billing of grants and other funding sources that require monthly financial reporting; exercises independent judgment in the processing and resolution of non-routine accounting matters. The duties include the assistance with the following:
Grants: Completing and submitting monthly expense reports, communicating reimbursement requests and issues with the grantor, and assisting with tracking expenses. Manage the grant billing activities by setting up and maintaining database for all grants and other funding sources (Foundations, United Ways, etc.). Preparing monthly billing reports to each funder and keep abreast of any and all grant changes. Reviews accounts payable for any and all amounts billable to funding sources. Track and create check request for MOU contractors paid through grants. Assist in grant monitoring visits as needed.
Accounts Receivable: Maintains documentation for Accounts Receivable pertaining to grants and foundations. Follow up with grantors on any outstanding Accounts Receivable.
General Ledger: Reviews general ledger and matches to billing during the billing period. Creating and inputting any journal entries required to complete or correct billing. Creating and inputting any journal entries required to assist the Finance Department. Adjusting open batches to match current billing.
Administrative: Provide relief at Reception Desk as needed.
Required Skills & Qualifications
- High school diploma or GED is required.
- Minimum of two (2) years of experience with financial accounting or bookkeeping.
- Excellent communication skills required; both written and verbal.
- Must be able to work well with little supervision.
- Must be competent with Microsoft Office suite programs, specifically MS Excel and Word.
- Experience with accounting and financial management software required.
- Demonstrated ability to compose & prepare professional quality documents required.
- Demonstrated accuracy and attention to detail required.
- Must have aptitude for numbers.
- Must be able to work independently and as a team member.
Preferred, not required
- Associate Degree in Accounting or Business Administration and experience in non-profits.
- Must pass criminal background investigation check
- Must pass drug screen
- Must provide and maintain current TX Driver’s License
- Must provide and maintain clean driving record and annually update driving record
- Must provide and maintain current auto liability insurance
- Must be authorized to work in the U.S
- Must be able to lift/carry (40) lbs, and ascend/descend stairs in emergency shelter setting.
Salary : $40,000
