Event Coordinator

Overview
We are seeking a highly organized and detail-oriented Event Coordinator to plan, execute, and manage a variety of events in Kentucky. The ideal candidate will have exceptional organizational skills, a strong ability to manage multiple tasks simultaneously, and a passion for creating memorable experiences. This role requires a proactive individual with excellent communication skills who can work collaboratively with clients, vendors, and team members to ensure the successful execution of events.

Key Responsibilities:

Event Planning and Coordination:

• Plan and execute events, including corporate functions, weddings, social gatherings, and community events.
• Develop event concepts, themes, and schedules in collaboration with clients and stakeholders.
• Coordinate all aspects of event logistics, including venue selection, catering, entertainment, and transportation.

Client Management:

• Serve as the primary point of contact for clients throughout the event planning process.
• Understand clients’ needs and preferences, and provide recommendations to meet their expectations.
• Handle client inquiries, concerns, and special requests in a professional manner.

Vendor and Venue Management:

• Research, negotiate, and coordinate with vendors, including caterers, decorators, audio-visual providers, and rental companies.
• Conduct site visits and work with venue representatives to ensure the venue meets event requirements.
• Oversee vendor contracts and ensure services are delivered as agreed.

Budget Management:

• Develop and manage event budgets, including tracking expenses and ensuring adherence to financial constraints.
• Prepare and review financial reports, and provide recommendations for cost-saving measures.
• Handle invoicing and payments to vendors and service providers.

Event Execution:

• Supervise event setup and teardown, ensuring all elements are in place and functioning as intended.
• Manage on-site operations, including overseeing staff, coordinating logistics, and addressing any issues that arise.
• Ensure events run smoothly and on schedule, and make adjustments as needed to address unforeseen circumstances.

Marketing and Promotion:

• Assist in promoting events through various channels, including social media, email marketing, and local advertising.
• Create and distribute event materials, such as invitations, programs, and signage.
• Track and evaluate the success of events and gather feedback for continuous improvement.

Administrative Duties:

• Maintain detailed records of event planning processes, including contracts, budgets, and client communications.
• Prepare and present event proposals and progress reports to clients and management.
• Handle administrative tasks related to event planning, including scheduling meetings and coordinating with team members.
• And other duties assigned

Qualifications:

• Proven experience as an Event Coordinator, Event Planner, or similar role.
• Strong organizational and multitasking skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficient in event management software and Microsoft Office Suite.
• Knowledge of event industry trends and best practices.
• Flexibility to work evenings, weekends, and holidays as needed for events.

Education and Experience:

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in event coordination or planning.
• Experience with high-profile events or large-scale functions is a plus.

Job Type: Full-time

Pay: $18.01 - $19.27 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Eubank, KY 42567: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $19