What are the responsibilities and job description for the Executive Personal Assistant- Lake Forest, Illinois position at The Calendar Group?
Our client is seeking an Executive Personal Assistant to support a busy executive based in Lake Forest, Illinois. The ideal candidate will be detail oriented, proactive, and have a 24/7 mindset, with the ability to work varied hours between 9:00 AM and 11:00 PM. This position requires someone tech-savvy, who thrives in a fast-paced environment and takes pride in anticipating and addressing the needs of their principal.
Responsibilities:
Calendar Management: Maintain a dynamic and complex schedule, ensuring all commitments, appointments, and deadlines are met.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
Vendor Management: Oversee relationships with various service providers, ensuring timely and quality deliverables.
Administrative Tasks: Handle correspondence, document preparation, and basic research.
Technology Support: Utilize Google Suite, Microsoft Office, and other tools to streamline operations and support the executive.
Problem Solving: Address issues proactively and provide solutions while keeping the executive informed.
Requirements and Qualifications:
Ability to remain calm under pressure and comfortable navigating a high demand work environment.
Exercises discretion and handles confidential matters with professionalism.
Clearly and effectively takes direction while maintaining the principal's involvement as needed.
Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint).
Exceptional organizational skills and the ability to manage multiple priorities.
