What are the responsibilities and job description for the Executive Personal Assistant- Scottsdale, Arizona position at The Calendar Group?
A highly successful entrepreneur with multiple thriving businesses is seeking an experienced Executive Personal Assistant. This dynamic role requires a proactive, detail-oriented, and tech-savvy individual with exceptional communication and organizational skills. The ideal candidate will have a minimum of eight years of executive personal assistant experience and must be based in Scottsdale, Arizona.
Responsibilities:
Schedule Management: Maintain and prioritize a complex calendar, coordinating meetings, appointments, and events across multiple companies.
Project Coordination: Oversee and track projects, ensure deadlines are met, and deliverables are completed accurately.
Task Management: Anticipate needs, manage priorities, and handle day-to-day responsibilities with minimal direction.
Communication: Serve as the primary point of contact, professionally managing emails, calls, and correspondence.
Travel Coordination: Plan and execute detailed travel itineraries, including booking flights, accommodations, and transportation.
Research & Reporting: Conduct research, prepare reports, and compile information to support business decisions.
Personal Support: Handle personal errands, schedule personal appointments, and assist with household management tasks as needed.
Requirements:
Minimum of 8 years of experience as an Executive Personal Assistant supporting high-level executives or entrepreneurs.
MUST be based in Scottsdale, Arizona
Exceptional communication skills with a professional demeanor.
Strong ability to multitask, prioritize, and think critically under pressure.
A proactive mindset with exceptional attention to detail and follow-through.
Ability to maintain strict confidentiality and discretion.
