Administrative Support Coordinator

Job Summary

This position has significant autonomy and operates under the general direction of the Architectural Engineering Department Head and in close collaboration with the ASC II. This position is fully responsible for the course scheduling responsibilities for the entire department. This person will assist with and sometimes take the lead on administrative coordination and duties related to the overall operation of the department, including information management, record-keeping and reporting, faculty and student recruitment, oversight of department resources, work direction to student assistants, and coordination of special events and projects. In consultation with the department head and faculty, this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation.

Department Summary

The Architectural Engineering Department (ARCE) is one of five academic departments in the College of Architecture and Environmental Design (CAED). The ARCE Department offers an ABET-accredited Bachelor of Science major, a minor, and a Master of Science in Architectural Engineering. The department currently has approximately 9 full-time faculty, 12 part-time faculty, 300 undergraduate majors, and 15 master’s students. The department maintains close ties with industry through an active advisory council, engagement with professional associations and an extensive network of successful alumni.

Key Qualifications

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Ability to independently handle multiple work unit priorities and projects.
• Demonstrated customer service skills, including a very high level of diplomacy and professionalism.
• Ability to actively problem solve and use effective interpersonal skills when working as a front line contact with a variety of campus and community individuals.

Education and Experience

• High school diploma or its equivalent.  Type 45 wpm.  Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary and Benefits

Anticipated Hiring Range: $46,376 - $56,624 annually

Classification Range: $46,368 - $72,864 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.