What are the responsibilities and job description for the Executive Assistant to the CFO position at The CAR Group (Norm Reeves)?
Executive Assistant to the CFO
Location: Dallas, TX (On-site | Hybrid arrangements considered)
Compensation: $100,000 – $125,000 annually
Benefits: Competitive Health Insurance, Dental/Vision, 401K, PTO
About The CAR Group
The CAR Group is a family-owned collection of high-volume, award-winning retail automotive franchises operating under the "Norm Reeves" brand. Our business success is built on our strong performance and our commitment to our core values and the welfare of our employees and customers. We are one of the most respected and successful automotive groups in the country. With a legacy built on trust, integrity, and a commitment to excellence, we strive to deliver unparalleled experiences for both our customers and our team members.
Position Summary
We are seeking a seasoned Executive Assistant to the Chief Financial Officer to provide right-hand strategic and administrative support. This role is ideal for someone who thrives in a fast-paced, high-performance environment and who understands the importance of confidentiality, discretion, and executive presence.
The EA to the CFO is not just an administrative partner but a strategic extension of the CFO’s office—anticipating needs, prioritizing what matters most, and enabling high-level execution. This individual will also collaborate closely with other senior leaders and teams.
Experience
- 5 years of experience as an Executive Assistant, with at least 2 years supporting a CFO.
- Strong financial acumen and familiarity with corporate finance environments.
- Proven experience coordinating large-scale travel and event planning.
- Demonstrated experience supporting board and stakeholder engagement, including preparing materials, coordinating meetings, managing communications, and executing timely follow-up on key action items with professionalism and discretion, and managing sensitive communications.
- Expert-level proficiency with Microsoft Office Suite, calendar/email management tools, and collaboration platforms.
Key Responsibilities
- Manage and prioritize the CFO’s calendar, ensuring alignment with business goals and strategic priorities.
- Manage the CFO’s inbox with discretion and judgment—triaging messages, drafting responses, flagging priorities, and ensuring timely follow-up on critical items.
- Serve as a liaison, maintaining fluid communication across internal teams, external partners, and stakeholders.
- Support the CFO in tracking critical initiatives, follow-ups, and key deadlines using project management software.
- Prepare executive briefings, reports, and presentations.
- Lead logistical planning and execution for the CFO’s annual conference, including vendor coordination, agenda development, attendee communications, travel arrangements, and on-site support to ensure a seamless experience.
- Maintain organized records, financial files, and digital systems relevant to the CFO's operations.
- Ensure proactive management of recurring reports and operational dashboards.
Traits
Discreet, trustworthy, and dependable
Executive presence and excellent judgment
Emotionally balanced, with high EQ and strong interpersonal skills
Proactive and resourceful problem-solver
Highly organized with the ability to manage competing priorities under pressure
Salary : $100,000 - $125,000
