Senior Administrative Assistant and Social Media Manager for Real Estate Team

Carolyn Homes is a top-producing, residential real estate team with agents licensed in MD, DC, & VA. The mission of our company is to provide an exceptional client

experience by harnessing the combined expertise, resources, and passion of our team

members to deliver results that exceed our client’s expectations.

JOB SUMMARY

The Senior Real Estate Administrative Assistant and Social Media Manager is responsible for ensuring organizational effectiveness by overseeing day-to-day operations, coordinating transactions, creating & posting effective and creative social media content, and assisting with marketing. The ideal candidate will possess a sense of urgency, be highly organized, and demonstrate 100% follow-through on all tasks. Communication skills are paramount in this role, as you will regularly interact with clients, colleagues, and vendors.

JOB RESPONSIBILITIES

• Proactive Support: Anticipate the needs of the real estate team and take proactive steps to assist in their daily activities.
• Task Management: Manage multiple tasks simultaneously, prioritizing based on urgency and importance, ensuring all deadlines are met.
• Sense of Urgency: Respond promptly to client inquiries, showing a commitment to timely follow-up and issue resolution.
• Organization: Maintain meticulously organized records of property listings, client information, contracts, and other relevant documents.
• Communication: Effectively communicate with clients, colleagues, and vendors via phone, email, and in-person meetings, ensuring clear and concise information is relayed.
• Follow-through: Demonstrate unwavering commitment to completing all tasks accurately and on time, with meticulous attention to detail.
• Critical Thinking: Analyze situations, identify potential challenges, and propose innovative solutions to support the success of the real estate team.
• Adaptability: Quickly adapt to changing priorities and work effectively under pressure to meet deadlines.
• Forward Thinking: Anticipate future requirements and obstacles, proactively addressing them to enhance efficiency and effectiveness within the real estate operation.
• Transaction Management: Assist with the creation and management of listing agreements, buyer agency agreements, purchase contracts, and manage timelines as they relate to each transaction & client.
• Events: Assist with preparation for client appreciation events, open houses, and other events. Attend quarterly client appreciation events and engage with guests.
• Social Media: Create content, manage team and personal accounts on multiple platforms, increase followers, engage with other partner accounts, optimize effectiveness of team social media marketing
• Marketing: Create property brochures, email marketing blasts, postcard and magazine advertisements, and assist with other real estate-related marketing.

REQUIREMENTS

• At least 1-2 years of experience in real estate administration or support role.
• Tech Savvy and Proficiency in Google Suite, Canva, Zipforms, Bright MLS, and MailChimp applications.
• Social Media Savvy with Instagram, Facebook, and LinkedIn. Strong creative vision and experience in developing innovative social media content with focus on brand strategy and content production
• Exceptional communication, organization, and time management skills.
• Ability to work independently with minimal supervision and deliver results
• Commitment to work evenings and weekends from time to time, given the demand of the real estate industry (flex time available during the week in return)
• Flexible and adaptable to changing priorities and deadlines.
• Keen attention to detail and a commitment to delivering high-quality work consistently.
• Strong team player mentality.

This is a highly demanding position with great potential for career growth and bonuses. If you are an experienced real estate professional with 1-2 years of experience, possess a proactive mindset, and are dedicated to excellence, we invite you to apply for this exciting opportunity.