Program Assistant

Position Overview:

The Ceramic and Glass Industry Foundation (CGIF), a division of The American Ceramic Society (ACerS), is seeking a detail-oriented and highly organized Program Assistant to support the administration, communications, and fundraising efforts of our educational outreach programs. This role is ideal for someone who enjoys handling administrative tasks, managing communications, and coordinating logistics for events and programs that promote materials science education.

This position provides a unique opportunity to contribute to CGIF’s mission to attract, inspire, and support the next generation of ceramic and glass professionals. The Program Assistant will play a vital role in grant management, outreach coordination, fundraising support, and stakeholder communication.

Responsibilities:

• Internal Grant Management: Manage the reception and processing of incoming grant applications requesting CGIF’s support for materials science education and outreach. Coordinate with the Board of Trustees for the approval of these grants and oversee the distribution of materials and funds. Track and gather feedback and results from grant beneficiaries and coordinate the organization and processing of student travel grants.
• Communications: Draft and manage written communications for CGIF, including emails, newsletters, website content, blog posts, and social media updates. Design and distribute marketing and promotional materials, like brochures, newsletters, and reports. Ensure timely updates and maintenance of website content as needed.
• Support Functions: Assist with the coordination and execution of program activities. Support CGIF fundraising efforts by conducting research, processing donations, producing gift receipts, compiling mailing lists, and assist in the preparation of appeals.
• Adaptability and Collaboration: We are a small team and wear a lot of hats. The ideal candidate will embrace a role where the tasks can vary weekly and be welcoming of collaboration with both members of our team and outside contributors.

Qualifications:

• A degree, preferably in business, marketing, communications, or a related field, or related professional experience.
• 1-2 years of relevant experience, preferably in administration, communications, event coordination, or fundraising support.
• Highly organized with attention to detail, able to manage multiple projects and deadlines.
• Ability to work independently in a remote/hybrid environment while managing priorities effectively.
• Demonstrated writing and editing skills, with the ability to tailor messages for different audiences (e.g., emails, newsletters, press releases, social media, and website content).
• Proficiency in the Microsoft Office suite, basic design skills, and experience with design tools like Canva.
• Effective communication and interpersonal skills, with the ability to collaborate with team members, program participants, and external partners.

Location and Travel:

This is a hybrid position based in Central Ohio, requiring some in person work at the ACerS headquarters and warehouse space in Westerville, OH. The exact schedule will be determined based on organizational needs. Occasional travel is required (approximately 10-15% travel) to support CGIF’s programs, events, and outreach efforts.

Salary and Benefits:

Starting salary is $40,000, based on experience.

We offer a complete benefit package including medical, vision, dental, life, and accident insurance, short- and long-term disability, paid time-off, flexible work schedule, and a deferred savings plan.

TO APPLY:

Submit a cover letter and resume via really.

About The American Ceramic Society and Ceramic and Glass Industry Foundation:

The American Ceramic Society (ACerS) is the leading international professional membership organization for ceramic, glass, and materials scientists, engineers, researchers, manufacturers, sales professionals, educators, and students. ACerS publishes journals, periodicals, and books; organizes meetings and expositions; and offers technical information through web and print outlets. ACerS extensive website (ceramics.org) provides online access to its journals, Ceramic Tech Today newsblog, ACerS Bulletin membership magazine, videos, student and young professional career resources, and specialized technical knowledge. The Society serves over 11,000 members from more than 70 countries.

The Ceramic and Glass Industry Foundation (CGIF) (foundation.ceramics.org) plays the primary role in advancing the educational outreach of The American Ceramic Society. Founded by ACerS in 2014, the CGIF’s mission is to attract, inspire, and support the next generation of ceramic and glass professionals. Since its inception, the CGIF has launched programs in a number of areas including student and teacher outreach, international student exchanges, student travel grants, student leadership development, a university-industry network, and an online Ceramic and Glass Career Center.

ACerS/CGIF values and seeks diverse and inclusive participation; all candidates will receive consideration for employment without regard to race, ethnicity, gender, gender identity, sexual orientation, religion, age, disability, protected veteran status, or any other basis.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What interests you about this position at the Ceramic and Glass Industry Foundation (CGIF)?

Education:

• Associate (Preferred)

Experience:

• administration, communications, or nonprofit support: 1 year (Required)

Ability to Relocate:

• Westerville, OH 43082: Relocate before starting work (Required)

Work Location: Hybrid remote in Westerville, OH 43082

Salary : $40,000