What are the responsibilities and job description for the Part Time Assistant Bookkeeper and Administrative Assistant position at The Chef's Garden Catering & Events?
Assistant Bookkeeper & Administrative Assistant
Job Type: Part-time (20–25 hours/week)
Pay: $20–$22 per hour
Schedule: Monday–Friday (4–5 hours per day)
Location: In-person – Jacksonville, FL 32246 (not remote/hybrid)
About Us
At Chef’s Garden, we are more than just a catering company—we are event specialists who bring creativity, precision, and passion to every event we touch. While catering is at the heart of what we do, we also support planning and design for some of Northeast Florida’s most exclusive galas, museum events, and high-profile gatherings.
Our work can be seen at venues such as the Cummer Museum of Art & Gardens, MOCA Jacksonville, MOSH, the Symphony Gala, and many more prestigious events. Our growing team is dedicated to delivering exceptional food and unforgettable experiences, making us a trusted name in the industry.
If you thrive in a fast-paced, creative environment and love the excitement of crafting one-of-a-kind events, we’d love to have you join our team!
OUR CORE VALUES: HARVEST
- Hospitality: We believe in genuine warmth and creating memorable experiences for our team and our clients.
- Always Growing: We cultivate curiosity and continuous learning—professionally and personally.
- Resilience: We treat challenges as opportunities to learn and grow stronger.
- Value Diversity: We celebrate differences and foster an inclusive workplace.
- Elevated Experiences: We aim to exceed expectations and create lasting impressions.
- Synergy: Collaboration and mutual support are at the heart of everything we do.
- Trustworthy: Integrity and dependability guide our actions and decisions.
Position Overview
Chef’s Garden Catering & Events is seeking a detail-oriented Part-Time Bookkeeping & Administrative Coordinator.This role balances data entry, basic bookkeeping support, credit card and vendor transaction management, and light human resources administrative tasks.
We are looking for someone reliable, organized, and team-oriented — someone who enjoys supporting the big picture by handling the small but essential details that keep operations running smoothly.
Key Responsibilities
- Enter financial transactions, reconcile accounts, and maintain accurate financial records in QuickBooks Online.
- Manage company credit card receipts, vendor invoices, and reconcile expenses.
- Oversee company Amazon account purchases and returns, ensuring proper expense tracking.
- Coordinate between departments to ensure rental invoices are properly coded and specialty rentals are billed to clients.
- Follow up with credit card holders to collect and verify receipt information for billing and coding accuracy.
- Support basic HR administrative tasks, including onboarding communications, uniform coordination, and I-9 recordkeeping.
- Assist with day-to-day office operations, such as ordering supplies, coordinating maintenance needs, and handling occasional errands (bank deposits, mail pick-ups).
- Maintain confidentiality and ensure sensitive information is handled appropriately.
- Foster positive relationships across departments and support a collaborative work environment.
Candidate Requirements
- Proficiency with QuickBooks Online and Microsoft Office (especially Excel).
- 1 year of bookkeeping, accounting assistant, or administrative support experience (required).
- Valid driver’s license and reliable transportation.
- Ability to move efficiently within a fast-paced office environment.
- Strong attention to detail and data accuracy.
- Professional, positive communication style that supports a team environment.
Job Types: Full-time, Part-time
Pay: $20.00 - $21.00 per hour
Expected hours: 20 – 25 per week
Schedule:
- Monday to Friday
Ability to Commute:
- Jacksonville, FL 32246 (Required)
Work Location: In person
Salary : $20 - $22