Leave of Absence Specialist

About The Chefs' Warehouse

The Chefs' Warehouse, Inc. ( http://www.chefswarehouse.com ) combines exceptional quality and brand building with broadline food service distribution for more than 35 years. With Protein, Specialty, Produce, and Broadline offerings, we service the most discerning chefs in a hybrid approach of convenience and superior quality. We introduce more than 2,000 artisan producers of the world’s finest ingredients from over 40 countries to the finest chefs in the world. We passionately consult, sell, and build relationships with more than 35,000 customers through the most experienced network of over 600 consultive sales associates, best-in-breed technology, rapid service, and support levels that solidify our long-standing ties to both established and up-and-coming premium restaurants.

Mission: The mission of The Chefs’ Warehouse is to provide the world’s greatest ingredients to the world’s best chefs.

Our C.H.E.F.S. Values:

Curious & Creative

Hungry For Food & Results

Entrepreneurial

Forward Thinking & Flexible

Supportive (Of Peers & Chefs)

Position Summary: The Leave of Absence Specialist supports the administration of employee leave programs within the organization. This role is responsible for processing leave requests, maintaining accurate records, and ensuring compliance with company policies and applicable leave laws. The ideal candidate will work closely with employees, HR, payroll, and benefits teams to provide clear guidance and assistance throughout the leave process.

What You’ll Do:

• Leave Program Support:
• Assist in the administration of leave of absence programs, including Family and Medical Leave Act (FMLA), state-specific leave policies, short-term and long-term disability, workers' compensation, personal leave, and other applicable leaves.
• Process and track employee leave requests, ensuring proper documentation and adherence to company policies and legal requirements.
• Maintain accurate leave records and update HR systems to reflect leave status and return-to-work dates.
• Provide employees with information on leave eligibility, required documentation, and next steps.
• Compliance & Documentation:
• Ensure leave requests comply with federal, state, and company policies by reviewing documentation and applying relevant guidelines.
• Maintain confidential and accurate records of leave requests, approvals, medical documentation, and related correspondence.
• Assist in generating reports related to leave trends and compliance as needed.
• Employee Communication & Support:
• Serve as a point of contact for employees seeking information about their leave options and processes.
• Communicate leave approvals, denials, and status updates in a clear and timely manner.
• Coordinate with HR and managers to support return-to-work processes and accommodations when necessary.
• Collaboration & Reporting:
• Work closely with HR, payroll, and benefits teams to ensure accurate leave tracking and payroll adjustments.
• Support ongoing process improvements in leave administration by identifying gaps or inefficiencies.
• Assist in preparing reports on leave usage and trends to support decision-making.
  

About You:

• Associate’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• 1-3 years of experience supporting leave administration, benefits, or HR operations.
• Basic understanding of FMLA, ADA, workers' compensation, and other leave-related laws is preferred.
• Strong attention to detail, excellent communication skills, and the ability to manage multiple tasks.
• Proficiency with HRIS systems and Microsoft Office Suite (Excel, Word, Outlook).
• Ability to handle sensitive information with discretion and maintain a high level of accuracy in leave tracking.
  
  

The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.

Perks & Benefits:

• Paid Vacations, Paid Holidays
• Health, Dental and Medical Benefits
• Weekly pay
• Life Insurance
• 5% above cost for our high-quality food products
• Employee discounts for travel and events
• 401k
• Employee Stock Purchase Plan
  
  

The Chefs' Warehouse is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, pregnancy, gender identity or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are dedicated to building an inclusive and diverse workforce.

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