What are the responsibilities and job description for the Specialty Purchasing Manager position at The Chefs’ Warehouse?
Job description: The Purchasing Manager will manage a team of Purchase Order Processors.
- Manage four to six-person team of Purchase Order Processors.
- Coordinate with the IT department and with PO Processors, Category Managers, and Logistics Manager to ensure seamless operation of purchasing tools.
- Clean and maintain purchasing-specific data with scheduled refresh tasks on the Item Master File, Item Branch File, Vendor Master File, Vendor Branch File, and Item Vendor File.
- Run weekly close procedures to catch and correct faulty or incomplete data.
- Maintain and update all required vendor documentation in both Salesforce.com and internal corporate legal files.
- Quarterly and random internal audits of Marketable Item Attributes to ensure compliance.
- Quarterly and random audits of vendors for “Marketable Attribute” documentation, third-party verification.
- Monthly reporting to Management on overall daily average DSOH (Days Sales On Hand) against budget and goals by Category and by Warehouse.
- Measure and manage daily Cost of Stockouts; work with all members of the Purchasing department to adjust where required to keep Cost of Stockouts within acceptable parameters.
- Collaborate with Category Managers to amend individual goals as deemed necessary while maintaining achievement of overall department inventory level goals.
- Act as Purchasing Department liaison to the IT, Finance, and Legal departments.
- Provide backup vacation coverage for Category Managers and assist with workload of fellow team members when absent.
- Other projects or tasks assigned by Management as needed.
