Executive Assistant - Real Estate Investment

About Our Client:

Join a leading global real estate investment firm in a dynamic role supporting their executive team. We're seeking a highly organized and proactive Executive Assistant who will not only provide exceptional administrative support but also play a key role in mentoring junior staff and fostering a collaborative team environment. This is an opportunity to contribute directly to the success of high-level executives in a fast-paced, prestigious environment.

The Role:

As Executive Assistant, you'll be the linchpin of their executive team's efficiency, managing complex schedules, coordinating high-profile events, and nurturing crucial investor relationships. You'll leverage your extensive experience to streamline operations, anticipate needs, and ensure seamless cross-functional collaboration.

Key Responsibilities:

• Executive Support: Expertly manage and optimize complex executive calendars, proactively resolving conflicts and ensuring efficient time utilization.
• Event Management: Plan, coordinate, and execute high-level corporate events and meetings, from conception to completion.
• Travel Coordination: Arrange intricate international travel itineraries, providing real-time support and ensuring seamless travel experiences.
• Investor Relations: Maintain and update investor database, assist in outreach and relationship maintenance, and prepare compelling investor materials.
• Administrative Excellence: Prepare, review, and submit expense reports, draft and edit presentations and communications, and provide comprehensive administrative support.
• Mentorship: Guide and mentor junior administrative staff, fostering a positive and productive team environment.
• Cross-Functional Collaboration: Act as the primary point of contact for executives, ensuring smooth communication and collaboration across departments.

Qualifications:

• Minimum of 10 years of experience as an Executive Assistant, ideally within the financial or real estate industry.
• Proven track record of supporting senior executives and managing complex administrative tasks.
• Advanced proficiency in Microsoft Office Suite and expense management systems.
• Exceptional organizational, time management, and multitasking skills.
• Outstanding verbal and written communication abilities.
• Demonstrated ability to exercise strong professional judgment and discretion.
• Proactive problem-solving skills and the ability to anticipate and address challenges.
• Experience with Investor databases or CRM systems is a plus.

Work Environment:

This is an in-person position based in our downtown corporate office, requiring four days on-site with one day remote.

Why Join Our Client?

• Be part of a prestigious global real estate firm.
• Work closely with and learn from top executives.
• Opportunity to mentor and develop junior staff.
• Competitive salary and benefits package.
• Dynamic and fast-paced work environment.