What are the responsibilities and job description for the CNDH Employee Special Events Coordinator position at the Chickasaw Nation?
CNDH Employee Special Events Coordinator - 16291
Ada, OK | Health | Full Time
Posted today | | Apply before February 9, 2025
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Description
We are currently looking for a Full Time CNDH Employee Special Events Coordinator to join our Health Employee Orientation and Retention Section team located at the Chickasaw Nation Medical Center.
Summary:
Supports program initiatives and independently plans and coordinates employee events and community activities as needed (Hospital week, employee recognition events, in-house events, holiday activities, employee orientation, training for CNDH employees and others as assigned).
Responsibilities:
- Manages and coordinates special events as assigned
- Oversight of employee awards, retention and recognition activities/events and other platforms
- Serves as a point of contact and works to navigate/direct employees to benefits and other resources available to staff
- Responds to inquiries regarding the organization's services
- Assists in the planning, developing, and promotion of departmental programs in an effort to continually improve service to program participants
- Assists with development of materials and strategies to increase participation in workforce programs and initiatives
- Prepares project plan and identifies needed resources to meet requirements and timeline for delivery of services on-time and under budget
- Acts as liaison between internal and/or external individuals and/or groups
- Serves on and/or facilitates department meetings, conferences, committees, and/or workgroups as assigned
- Assists with orientation, special activities and training on specific procedures, tasks or equipment
- Performs general clerical/administrative support to include but not limited to photocopying, faxing documents, filing, receive, distribution of departmental and company e-mails, prepare and distribute mail, composition and preparation of routine correspondence, drafts narratives, financial, and statistical reports and presentations using computer software applications based on the needs of the department and/or facility
- Creates and submits requisitions according to departmental needs
- Maintains and processes department personnel records, keeping accurate and up-to-date employee information
- Assists with all aspects of travel arrangements
- Coordinates travel arrangements
- May prepare and process travel requests, travel claims and check requests
- May compose and type trip itineraries
- Provides first class customer service - courteous and helpful to all internal and external customer types
- Answers questions in a courteous and professional manner
- Partners with internal and external services as needed to ensure appropriate referral is made
- Greets and engages with a smile
- Determines needs, seeks positive experience and outcomes
- Completes all training and development requirements and participates in continuing education opportunities
- Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Maintains general upkeep of work area and maintains a safe environment
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards
- Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
- Performs all other duties as assigned
Competencies:
Essential:
- Able to follow instructions, both written and oral
- Able to adhere to all scheduling and attendance requirements
- Honesty, truthfulness, reliability, accountability
- Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
- Ability to multitask
- Establishes professional working relationships as appropriate
- Ability to plan, organize and follow through on assignments
- Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
Skills:
Essential:
- Must be familiar with the Microsoft Office Suite of products
Experience:
Nonessential:
- 3 years directly related experience
Education:
Essential:
- High School, GED or Equivalent
Nonessential:
- Bachelors Degree in directly related field
Credentials:
Essential:
- Pass general background check
Working Conditions:
Essential:
- Mix of office/non-office settings
- Sitting up to 100% of shift
- Standing up to 75% of shift
- Walking up to 75% of shift
- Sometimes lift and or carry up to 50 lbs
- Pass pre-employment drug test
