CNDH Employee Special Events Coordinator

We are currently looking for a Full Time CNDH Employee Special Events Coordinator to join our Health Employee Orientation and Retention Section team located at the Chickasaw Nation Medical Center.

Summary :

Supports program initiatives and independently plans and coordinates employee events and community activities as needed (Hospital week, employee recognition events, in-house events, holiday activities, employee orientation, training for CNDH employees and others as assigned).

Responsibilities :

• Manages and coordinates special events as assigned
• Oversight of employee awards, retention and recognition activities / events and other platforms
• Serves as a point of contact and works to navigate / direct employees to benefits and other resources available to staff
• Responds to inquiries regarding the organization's services
• Assists in the planning, developing, and promotion of departmental programs in an effort to continually improve service to program participants
• Assists with development of materials and strategies to increase participation in workforce programs and initiatives
• Prepares project plan and identifies needed resources to meet requirements and timeline for delivery of services on-time and under budget
• Acts as liaison between internal and / or external individuals and / or groups
• Serves on and / or facilitates department meetings, conferences, committees, and / or workgroups as assigned
• Assists with orientation, special activities and training on specific procedures, tasks or equipment
• Performs general clerical / administrative support to include but not limited to photocopying, faxing documents, filing, receive, distribution of departmental and company e-mails, prepare and distribute mail, composition and preparation of routine correspondence, drafts narratives, financial, and statistical reports and presentations using computer software applications based on the needs of the department and / or facility
• Creates and submits requisitions according to departmental needs
• Maintains and processes department personnel records, keeping accurate and up-to-date employee information
• Assists with all aspects of travel arrangements
• Coordinates travel arrangements
• May prepare and process travel requests, travel claims and check requests
• May compose and type trip itineraries
• Provides first class customer service - courteous and helpful to all internal and external customer types
• Answers questions in a courteous and professional manner
• Partners with internal and external services as needed to ensure appropriate referral is made
• Greets and engages with a smile
• Determines needs, seeks positive experience and outcomes
• Completes all training and development requirements and participates in continuing education opportunities
• Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
• Maintains general upkeep of work area and maintains a safe environment
• Maintains and promotes professionalism
• Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
• Adheres to Chickasaw Nation dress code standards
• Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
• Performs all other duties as assigned

Competencies : Essential :

Skills : Essential :

Experience : Nonessential :

Education : Essential :

Nonessential :

Credentials : Essential :

Working Conditions : Essential :