What are the responsibilities and job description for the Facilities Maintenance and Asset Manager position at The Chickasaw Nation?

We are currently looking for a Full Time Facilities Maintenance and Asset Manager to join our Area of Health Engagement team located at the Abbott Miller Bldg.

Summary :

The Facilities Maintenance Manager will be responsible for overseeing the ongoing maintenance, facility planning, site repairs and future budgeting for Wellness Center and Tushka Fit facilities and utilized assets including but not limited to HVAC, equipment and pools

Responsibilities :

This position is located within the Chickasaw Nation boundaries and will be stationed in Ada with the need to travel to Wellness Center and Tushka Fit facilities located in Ada, Ardmore, Purcell, Tishomingo as well as any future sites
This position will serve as the facility representative in planning and developing facilities maintenance needs and routine care schedules with Wellness Center Regional Manager
Oversee site projects from inception, planning and completion while managing budgets, resources and efficiency
Prepare and manage annual CAPX projects and budgets for all needs related to facility maintenance, mechanical, equipment and other internal assets
Must be self-motivated and able to create, execute and maintain excellence in the performance of duties while working independently
Conduct monthly meetings with team, providing constructive feedback and direction for consistency based on leadership from Regional Management
Provide positive leadership to any direct reports, encouraging a team approach, professional attitude and relationships, always modeling best practices in this regard
Responsible for communicating with site Managers and Regional Manager through any form(s) of communication necessary for maintenance updates, project updates, etc. (email, text, video communications, phone calls, in-person communication and / or video conferencing, etc.)
Support the functionality, safety, and sustainability of the Wellness Centers and Tushka Fit facilities, grounds, infrastructure and equipment
Provide guidance and assessment of facility infrastructure, development of equipment care plans and maintenance schedules
Collaborate long and short range maintenance plans and programs including emergency response plans, infrastructure and equipment maintenance / replacement, pool care
Manage site projects including repairs, preventative maintenance for building, HVAC, pools, etc
Create and manage work orders for items requiring purchasing, exterior resources, or scheduling
Manage the creation, budgets, implementation, and completion for CAPX maintenance projects, equipment maintenance and planned replacement
Create and manage asset inventory to create lifecycle planning with site managers
Collaborate with procurement on purchasing processes, follow through and payment
Work with the internal housekeeping, HVAC and maintenance teams on assorted projects
Collaborate with Wellness Center leadership and Construction teams on future building projects, remodels, or expansions
Establish vendor relations to provide ongoing support for infrastructure, equipment updates or other necessary items
Research new products, laws, regulations, for recommending purchases, vendor contracts, ongoing maintenance or processes
Schedule and implement routine facility and equipment inspections, maintenance, repairs and upkeep
Execute seasonal preparations to protect the building infrastructure during any weather extremes
Work with vendors and team to design facility layouts, equipment placements and functional maintenance plans
Treat all members with respect and maintain a cooperative attitude with other employees to facilitate quality customer service. Must maintain effective working relationship with employees and supervisory staff of the facility, with tribal officials and other visitors to the facility
Collaborate with all departments to implement and maintain services and maintenance programs
Participate in meetings, workshops, certifications, seminars and other educational events to continue to stay up on industry standards and new or changing equipment
Communicate concerns, necessary information, options / solutions for sites and action plan with leadership teams
With future growth, perform personnel functions such as interviews, evaluations, supervising, etc. to maintain adequate staffing and enhance productivity
Create monthly report updates for any issues, concerns, ongoing projects and other relevant information for leadership
Work with team to develop site standards for consistency and top-notch offerings through mechanical, equipment and associated purchases to maintain a brand standard
Performs all other duties as assigned

Competencies : Essential :

Creativity with the ability to generate new and original ideas within the parameters of stated objectives

Must be able to adapt to change

Able to follow instructions, both written and oral

Able to adhere to all scheduling and attendance requirements

Maintains strict confidentiality in all matters

Ability to work independently

Honesty, truthfulness, reliability, accountability

Prioritizes, meets deadlines and works independently in a high-pressure environment and uses appropriate judgement in upward communication regarding assignments

Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines

Develops and maintains effective knowledge of specialized equipment relevant to assigned responsibilities

Ability to multitask

Organizes work and assigned area logically and orderly

Relates problems and translates understandable solutions

Works well within a team

Organizational and time-management

Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management

Prepares role specific reports

Skills : Essential :

Basic Computer skills

Must be familiar with the Microsoft Office Suite of products

Experience : Nonessential :

5 years directly related management experience

3 years directly related experience

Education : Essential :

High School, GED or Equivalent

Nonessential :

Bachelors Degree in directly related field

Nonessential :

Bachelor's Degree or equivalent experience in a Facility Management, Site Development, Maintenance or related field

Credentials : Essential :

Standard Driver's License

Pass general background check

Cardiopulmonary Resuscitation Certification (CPR)

CN Core Leadership Level 1

Essential :

Must be willing to obtain certifications with a focus on Maintenance and Facility Management

Preference will be given to Native American applicants

Current CPR / First Aid / AED certification, or obtain within six (6) months of employment

This position requires completion of level one Core Leadership Training within 12 months of the hire or promotion date

Working Conditions : Essential :

Pass pre-employment drug test

Mix of office / non-office settings

Outside, all weather conditions

Fast-paced

May be required to work after hours or on weekends as needed

Travel is primarily within Chickasaw Nation boundaries

Sometimes lift and or carry up to 50 lbs

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