What are the responsibilities and job description for the HIM Clerk position at the Chickasaw Nation?
HIM Clerk - 15734
Ada, OK | Health | Full Time
Posted yesterday | | Apply before January 26, 2025
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Description
We are currently looking for a Full Time HIM Clerk to join our HIM Scanning Team team located at the Chickasaw Nation Medical Center working .
Summary:
Performs a variety of clerical functions designed to ensure continuity of patient care.
Responsibilities:
- Scans documents into software
- Notifies providers/case managers per process for required scanned documents
- Picks up documents from clinics daily to be scanned into the EHR/Vista and deliver’s deficiencies to clinics daily for completion of the documentation
- In the absence of a correspondence clerk, prepares copies of patient records for patient transfers to another facility
- Maintains files, logs, and records
- Answers the phone, transfers calls, takes messages and screens calls per guidelines for areas served
- May transport items within the Chickasaw Nation with an emphasis in and around assigned area
- Maintains confidentiality, security, and integrity of data and information in accordance with HIPAA regulations
- Escalates problematic issues to the next level of management for guidance in resolution of issues
- Provides first class customer service - courteous and helpful to all internal and external customer types
- Answers questions in a courteous and professional manner
- Partners with internal and external services as needed to ensure appropriate referral is made
- Greets and engages with a smile
- Determines needs, seeks positive experience and outcomes
- Completes all training and development requirements and participates in continuing education opportunities
- Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Maintains general upkeep of work area and maintains a safe environment
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards
- Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
- May require to be cross trained in multiple areas as assigned
- Performs all other duties as assigned
Competencies:
Essential:
- Able to follow instructions, both written and oral
- Able to adhere to all scheduling and attendance requirements
- Honesty, truthfulness, reliability, accountability
- Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
- Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
- Writes effective communications with team, departments, guests and management
Skills:
Essential:
- Basic Computer skills
- Must be able to operate a computer and/or other equipment related to specific role (i.e. automated currency counters, calculator, projector, binding machine, other related office equipment)
Experience:
Essential:
- No prior experience required
Education:
Essential:
- High School, GED or Equivalent
Credentials:
Essential:
- Pass general background check
- Standard Driver's License
Working Conditions:
Essential:
- Works in an office setting
- Pass pre-employment drug test
- Sometimes bend, kneel, stoop, push, reach
- Constantly lift and or carry up to 10 lbs
- Sometimes lift and or carry up to 25 lbs
- Sitting up to 100% of shift
- Walking up to 25% of shift
