Development and Communications Administrative Manager

Overview:

The position streamlines key department initiatives through improved productivity and efficiency. The position manages projects by anticipating and proactively addressing the department's needs. The Manager is the point person for the department and is knowledgeable about department projects and initiatives. By working with the CPCO, the Manager is crucial in supporting the department's goals by providing high-level administrative, organizational, and logistical assistance, including emails, memos, and decks for internal and external audiences. The Manager will exhibit meticulous and thorough attention to detail, synthesize information, have excellent writing skills, and handle confidential information with utmost discretion and care.

Administration:

• Performs administrative tasks such as managing calendars, drafting presentation materials decks, and correspondence, and maintaining electronic files.

• Serves as a subject-matter expert on department activities by handling inquiries.

• Orders coordinates and submits key payables for many aspects of the department with the approval of the Chief.

• Responsible for annual state solicitation process.

• Represents The Inn at community events and organizational meetings.

• Works with the Director of Strategic Partnerships and Communications to coordinate the production of printed materials across the organization, including promotional materials, letterhead, and business cards.

• In coordination with Social Media and Content Manager works across organization to keep website content up to date.

• Greets and provides general development and communications information, assistance, and directions to visitors, donors and prospects while providing a high level of customer service.

• Participates in regularly scheduled team meetings and represents the Chief, as needed.

• Makes recommendations to support decision-making.

• Performs other duties as assigned.

Events & Meeting Coordination:

• In conjunction with the CPCO, develops an annual calendar for the Resource Development Committee and the Capital Campaign Committee and synchronizes their schedules to meet quarterly Board meetings deadlines.
  • Schedules and organizes all meeting logistics, including surveying members for dates, reserving meeting locations, creating agendas, sending meeting notices and reminders, taking and disseminating minutes, creating presentation decks and managing any follow-up required to maximize committee attendance and participation.
  • Monitors deadlines and anticipates upcoming deliverables.
  • Responsible for managing volunteers and staff during events as well as event orientation and training.

o Provides support for meeting logistics, hosting guests on site, and other related duties.

• Oversees all auction and raffle components for Inn events.

o Coordinates auction committee, solicits auction items, groups auction items by category, writes auction item descriptions, and enters items into the auction software.

o Creates winner certificates and expedites outreach with winners.

o Oversees thank you emails to vendors and donors

o Secure raffle permits as needed

• Assists with the execution of high-level fundraising, donor cultivation, and stewardship events.

o Responsibilities include managing name tags, vendor relationships and supplies, coordinating logistics, and handling registration details.

Qualifications:

Education:

Bachelor’s degree required.

Experience:

At least five to seven years of administrative experience in a nonprofit is required. Must be highly proficient in Microsoft Office. Strong skills in Desktop publishing and Database Management software are helpful, ideally Salesforce.

Skills/Traits:

Excellent verbal and written communication skills are required. Must be able to handle multiple tasks of high priority with strong attention to detail in a professional, efficient, and confidential manner.

Ability to work under pressure and to respond flexibly and resourcefully to workload fluctuations as necessary. Must be able to project the professional, caring image of The Children’s Inn with poise and tact.

Schedule:

Official schedule is Monday through Friday, 8:30 a.m. to 5:30 p.m. with a mix of remote and onsite workdays with at least 2-3 days spent in the office each week; however, the position requires flexibility based on the needs of Development & Communications events on and off-site to include occasional evenings and weekends.

Compensation and Benefits:

Hiring Salary Range: $72,000 - $76,000

The Children’s Inn offers a collegial work environment with exciting opportunities for professional growth, and generous benefits, including 19.5 days vacation leave during years 0-5 and 26 days for years 6 or more, 13 days per year of sick and safe leave, 2 days of mental health leave each July 1st(prorated during first year of employment), 2 days of personal leave each year (prorated during first year of employment), holiday leave, 6 weeks (paid) parental leave (after 1 year of work) and 4 days of employee volunteer leave per fiscal year. Day 1 benefits include health, dental, and vision benefits. The Children’s Inn offers a 401(k) plan with up to 10% employer contribution and match available. Hybrid telework arrangements available based on the role and needs of the organization.