What are the responsibilities and job description for the SUPPLY CHAIN COORDINATOR position at The Christ Hospital Health Network?
Job Description
Supports the management of Network Ambulatory Supply Chain functions to ensure efficient and cost effective operational performance. Scope of responsibility includes; procurement, product, service utilization and standardization. As it relates to supplies and services, assists operations managers in the establishment of selected vendors to maintain standardization within supply chain. Performs the liaison duties for specified vendors and network medical offices. Administers capital requisitions and reporting for the physician division. Executes strategic initiatives as established by the Director of Projects and Operations. Effective communications to key stakeholders including but not limited to medical staff, clinicians, executive leaders and supplier executives.
Responsibilities
Develops Ambulatory site goals and objectives as set forth by strategic plan initiated by Director. Assist the director in development of operational procedures (SOP) and the mechanisms with which to measure the compliance and financial impact obtained/sustained. Contributes to the development of Ambulatory site goals and objectives as set forth by strategic plan. Through the use of productivity metrics for Supply Chain, develops tactics to improve operational performance.
Works closely with Contracting /Sourcing with contract administration, product or service conversions. Supports Standardization and Utilization opportunities, service conversions including terminating leases inherited with integrations / acquisitions. Ensures implementation plan is complete and the responsible parties are managing the implementation. Leads standardization and utilization efforts. Project planning related to new practice acquisitions to include vendor relations, contracting, and overall service delivery requirements. Liaison for the on-boarding of new network physician offices and medical facilities for supply chain distribution, office supplies, printer selection, VHA notification, and linen supplies.
Reports and analyzes Ambulatory Supply Chain Operational and quality metrics and develops procedural & performance improvements. Assembles data in a concise timely manner and presents all aspects of analysis. Monitors improvements to assure initiatives remain effective.
Administers capital equipment and project request for the physician division in OnBase. Responsible for monitoring equipment / project status and generating status reports for the Executive Director.
Facilitates education of the Operations Managers, Clinical and Office Staff on efficient and effective Supply Chain principles, operations and controls.
Performs research in Lawson for patient financial services to provide necessary audit information to secure provider insurance payments.
Assists operations managers with establishing standard pick lists and par levels by location. Takes immediate action to assure that products are available when needed but at efficient levels. Reviews continuous cycle counts, makes recommendations to operations managers correcting behaviors and/or actions that results in measurably improved financial performance.
Performs key business analysis relating to product utilization, product standardization, analyzing and coordinating data. Works with clinical and office staff to identify any potential savings associated with prevention of waste. Presents summary of findings from analysis and recommends course of action toward cost and utilization efficiencies.
Qualifications
KNOWLEDGE AND SKILLS:
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: BA/BS preferred, equivalent combination of experience and Associate’s degree will be considered and is required.
YEARS OF EXPERIENCE: 6 -10 years with progressive growth in responsibilities and outcomes. Financial/ purchasing analysis experience is required.
REQUIRED SKILLS AND KNOWLEDGE: Use of Microsoft Excel to develop spreadsheets, data comparison. Strong analytical skills and attention to detail. Efficient in OnBase for the financial tracking and reporting of capital equipment and projects. General knowledge of medical/surgical supplies utilized in healthcare setting. Knowledgeable in Lawson ERP for product research and reporting. Strong communication skills. Ability to present data clearly and speak publically. Ability to accomplish multiple tasks simultaneously
LICENSES & CERTIFICATIONS:
Supports the management of Network Ambulatory Supply Chain functions to ensure efficient and cost effective operational performance. Scope of responsibility includes; procurement, product, service utilization and standardization. As it relates to supplies and services, assists operations managers in the establishment of selected vendors to maintain standardization within supply chain. Performs the liaison duties for specified vendors and network medical offices. Administers capital requisitions and reporting for the physician division. Executes strategic initiatives as established by the Director of Projects and Operations. Effective communications to key stakeholders including but not limited to medical staff, clinicians, executive leaders and supplier executives.
Responsibilities
Develops Ambulatory site goals and objectives as set forth by strategic plan initiated by Director. Assist the director in development of operational procedures (SOP) and the mechanisms with which to measure the compliance and financial impact obtained/sustained. Contributes to the development of Ambulatory site goals and objectives as set forth by strategic plan. Through the use of productivity metrics for Supply Chain, develops tactics to improve operational performance.
Works closely with Contracting /Sourcing with contract administration, product or service conversions. Supports Standardization and Utilization opportunities, service conversions including terminating leases inherited with integrations / acquisitions. Ensures implementation plan is complete and the responsible parties are managing the implementation. Leads standardization and utilization efforts. Project planning related to new practice acquisitions to include vendor relations, contracting, and overall service delivery requirements. Liaison for the on-boarding of new network physician offices and medical facilities for supply chain distribution, office supplies, printer selection, VHA notification, and linen supplies.
Reports and analyzes Ambulatory Supply Chain Operational and quality metrics and develops procedural & performance improvements. Assembles data in a concise timely manner and presents all aspects of analysis. Monitors improvements to assure initiatives remain effective.
Administers capital equipment and project request for the physician division in OnBase. Responsible for monitoring equipment / project status and generating status reports for the Executive Director.
Facilitates education of the Operations Managers, Clinical and Office Staff on efficient and effective Supply Chain principles, operations and controls.
Performs research in Lawson for patient financial services to provide necessary audit information to secure provider insurance payments.
Assists operations managers with establishing standard pick lists and par levels by location. Takes immediate action to assure that products are available when needed but at efficient levels. Reviews continuous cycle counts, makes recommendations to operations managers correcting behaviors and/or actions that results in measurably improved financial performance.
Performs key business analysis relating to product utilization, product standardization, analyzing and coordinating data. Works with clinical and office staff to identify any potential savings associated with prevention of waste. Presents summary of findings from analysis and recommends course of action toward cost and utilization efficiencies.
Qualifications
KNOWLEDGE AND SKILLS:
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: BA/BS preferred, equivalent combination of experience and Associate’s degree will be considered and is required.
YEARS OF EXPERIENCE: 6 -10 years with progressive growth in responsibilities and outcomes. Financial/ purchasing analysis experience is required.
REQUIRED SKILLS AND KNOWLEDGE: Use of Microsoft Excel to develop spreadsheets, data comparison. Strong analytical skills and attention to detail. Efficient in OnBase for the financial tracking and reporting of capital equipment and projects. General knowledge of medical/surgical supplies utilized in healthcare setting. Knowledgeable in Lawson ERP for product research and reporting. Strong communication skills. Ability to present data clearly and speak publically. Ability to accomplish multiple tasks simultaneously
LICENSES & CERTIFICATIONS:
