ADMINISTRATIVE ASSISTANT - OR - Full-Time - Days

Job Description

Provides clerical and administrative support to the Department of Surgical Services leadership. Must maintain current knowledge of all hospital and departmental initiatives.

The Clerical Assistant must possess critical thinking and initiative in problem solving and work closely with the Department of Surgical Services management team, RN’s, Anesthesia and Purchasing.

The Assistant must have strong computer skills and the ability to gather information from hospital data bases to tailor appropriate reports upon request.

Responsibilities

General Duties

Promote excellence in professional appearance, communication and customer service to all internal and external customers.

Proficiency with Microsoft Office products including but not limited to; Word, Excel, Power Point, and Publisher for creative presentation development and database entry.

Utilize hospital data bases for information gathering and report writing.

Attend scheduled meetings, record attendance, take minutes and agenda items as requested.

Maintain both electronic and paper files as directed.

Ensure availability of forms, files and information systems.

Ensure compliance with HIPPA standards in the handling of all internal information.

Develop, print and distribute correspondences as directed.

Prepare and type agendas, reports and related materials.

Manage Surgical Services managers’ schedules for maximum effectiveness.

Sustain current information pertaining to files and electronic records as is required by hospital policy.

Communication

Communicate effectively with all customers including; patients, residents, volunteers, families, visitors, physicians, and other hospital employees. Keeps Clinical manager / staff informed of issues.

Uses appropriate communication systems.

Facilitate communication with ancillary departments.

Communicates with various departments inside the hospital in a professional, cooperative manner.

In-services and unit meetings are attended, or minutes read.

Leadership

Serves as a positive role model – maintains a positive attitude.

Ensures interpersonal follow through of job functions in timely and appropriatemanner.

Assist in departmental improvement efforts.

Display initiative in problem solving, identifying mechanisms for task completion and process improvement

Participates in unit governance activities.

Contributes to unit performance improvement activities.

Follows chain of command.

Completes all unit assignments as requested.

Productivity

Maintain and Order office supplies and equipment as directed.

Maintain a clean workspace

Understand fiscal responsibility by utilizing time, equipment, and supplies appropriately.

Safety

Safety hazardous are corrected and / or reported to the appropriate person; location of all fire alarms, extinguishers and hoses are known.

Notifies Clinical Engineering for malfunctioning equipment as needed.

FINANCIAL IMPACT AND RESPONSIBILITIES :

Qualifications

KNOWLEDGE AND SKILLS :

EDUCATION : Associates Degree in related field or equivalent years of experience. Must have high school degree.

YEARS OF EXPERIENCE : 1-3 years secretarial duties

REQUIRED SKILLS AND KNOWLEDGE : Computer skills. Must be proficient in typing, Microsoft Excel, Microsoft Word, Outlook and Power point. Must have exceptional customer service skills. Required experience in medical terminology

LICENSES & CERTIFICATIONS :

Requires excellent interpersonal and communication skills and strong computer skills (Excel, PowerPoint, Microsoft word). Flexibility in task assignments and mobility.