What are the responsibilities and job description for the Events Coordinator position at The Christian and Missionary Alliance?
Position Summary
The Christian and Missionary Alliance (C&MA) is seeking an Events Coordinator. This is a full-time position located in Reynoldsburg, Ohio. This position works under the direction of the director for Events and is responsible for coordinating offsite events with a significant focus on biennial Council In the performance of these duties, this position will support the overall mission of the C&MA as described below.
Specific Duties
We believe that from the beginning of time, God set in motion a loving plan for humanity that is carried out in each of us through the redemptive work of Jesus Christ. We believe the best way to see this plan fulfilled is by extending His love to those who have yet to experience it.
Through 2,000 churches in the United States and 700 workers in 70 countries, we pay forward the love of Jesus to suffering and overlooked people in our communities and throughout the world through a wide variety of developmental and compassionate care projects and initiatives.
Because the C&MA is a Christ-centered global movement, we place a high value on employing a diverse, multicultural workforce to accomplish His Great Commission. Accordingly, we will be proactive throughout our hiring process to embrace and cultivate racial and ethnic diversity among our U.S. National Office staff.
Requirements
The Christian and Missionary Alliance (C&MA) is seeking an Events Coordinator. This is a full-time position located in Reynoldsburg, Ohio. This position works under the direction of the director for Events and is responsible for coordinating offsite events with a significant focus on biennial Council In the performance of these duties, this position will support the overall mission of the C&MA as described below.
Specific Duties
- Serves as a member of the Council team as well as assists with the site selection team; assists with contract negotiations
- Attends and supports pre-event, onsite, and post-event logistical for biennial General Council
- Provides General Council event support as requested by the Director for Events and Asst. to the President for Strategic Engagement in the following capacities:
- Facilitates registrations, confirmations, payments, itineraries, air travel, ground transportation, lodging, meeting spaces, audio/visual needs, and meal functions
- Coordinates special needs for event attendees
- Manages contract requirements, room blocks, meeting rooms, rates, and equipment
- Provides onsite event support, communications before, during, and after the event, event delegates, coordinators, speakers, vendors, and the general public
- In collaboration with director for Events, establishes relationships with area of ministry office event sponsors, fostering clear understanding of event objectives and desired outcomes to ensure highest level of support
- Performs preliminary site visits and evaluations of event venues; ensures property is adequate for needs and requirements of event
- Sends requests for proposal to potential meeting venues and/or city’s convention and visitors bureau; summarizes proposals and provide recommendations to sponsoring office
- Provides excellent written and verbal communication to sponsoring offices and anyone who contacts the Events Office, including event delegates, National Office personnel, venues, districts, and the general public
- Processes payments on a timely basis; reconciles monthly revenue and payments per registration revenue reports; provides accurate accounting spreadsheet reports to General Accounting Office; reconciles post-conference invoices and journals
- Provides logistical support for Alliance events, including all pre-event, onsite, and post-event details; makes arrangements for air travel, ground transportation, and lodging per sponsoring office requests
- Ensures contract with venue is accurate, including sleeping room quantities, dates, meeting rooms, break-out rooms, menus, cost, room setup, audio/visual, and meal functions; negotiates rates, reviews and signs banquet event orders
- Uses selected online software to build registration sites per sponsoring office requests; creates registration reports, accounts with past due balances reports, and other reports as requested; ensures an effective and user-friendly registration process
- Provides feedback to director for Events and sponsoring office on registration numbers or concerns, responds promptly and professionally to questions and requests from sponsoring office, registrants, and venue staff
- Develops reports, maintains and updates event timelines and procedures manuals
- Provides critical documentation to facilitate events support such as procedure manuals, system handbooks, training documentation, and general technical documentation
- Assists in developing the policies and procedures for the Events Office
- Supports the AVP for Council with calendar management, travel arrangements, and P-card reconciliation.
We believe that from the beginning of time, God set in motion a loving plan for humanity that is carried out in each of us through the redemptive work of Jesus Christ. We believe the best way to see this plan fulfilled is by extending His love to those who have yet to experience it.
Through 2,000 churches in the United States and 700 workers in 70 countries, we pay forward the love of Jesus to suffering and overlooked people in our communities and throughout the world through a wide variety of developmental and compassionate care projects and initiatives.
Because the C&MA is a Christ-centered global movement, we place a high value on employing a diverse, multicultural workforce to accomplish His Great Commission. Accordingly, we will be proactive throughout our hiring process to embrace and cultivate racial and ethnic diversity among our U.S. National Office staff.
Requirements
- Four-year college degree in related field preferred
- Requires 3–5 years of experience in a similar role
- Salary range $44,000 to $54,000 per year
- Health plan (medical/dental/vision/HSA)
- Life Insurance
- 403(b) retirement plan with a percentage of employer matching
- Retirement grant
- Long-Term disability
- Paid time off (vacation/holidays/personal days)
- Sick time (accrues, with additional extended illness bank for rollover hours)
- Other paid leave (compassionate care, jury duty, parental, etc.)
- Employee assistance program
Salary : $44,000 - $54,000
