Fleet Administrative Assistant

Job Description

This position helps make gospel teachings, resources, or services accessible to all in a simple and affordable way, supporting the mission of the Church. This position provides senior level administrative support in Global Fleet Services. May also provide Fleet information and assistance to Vehicle Coordinators, Church department drivers, and others. This includes providing information about all aspects of Fleet management including acquisition, regulatory compliance, maintenance, driver certification, repairs, and vehicle sales.

Responsibilities

• Provides senior administrative support : produces needed reports, coordinates communication and processes involving vendors, manufacturers, transporters, vehicle brokers, etc.
• Coordinates with departments on vehicles that are scheduled for sale.
• Ensures vehicle preparation for sale and arranges sale with individuals, brokers, dealerships.
• Generates purchase orders Accuracy and detail are critical for timeliness of delivery and correct vehicle options.
• Responsible for Vehicle tracking and reporting. Performs audits on vehicle counts by operation, annual usage and markings. Utilizes CARS, Premier and other vehicle management systems as necessary. This data generates the asset log / history and proper documentation is vital.
• Verifies receipt of vehicles and compliance with specifications. Processes receiving documents and invoices.
• Analyzes and investigates problems associated with delivery. Works with delivering dealers to insure timely vehicle delivery.
• Responsible for vehicle inservice including ensuring that all procedures and paperwork have been followed prior to authorizing the release of vehicle to operations for use.
• Generates and analyzes vehicle reports and is involved in annual vehicle budget preparation including near and long term replacement plans and assessment of department needs.
• Ensures vehicle safety and compliance requirements are known and followed including driver qualification, vehicle identification, and safety training.
• Ensures data accuracy and assists in preparation and filing of reports as required by the Federal Motor Carrier Safety Administration and taxing entities.
• Provides senior level support of Director of Support Services, Vehicle Review Committee and other Fleet Managers.
  
  

Qualifications

• Associates degree with 5 years of experience in an administrative role, or equivalent combination of education and experience.
• Advanced computer skills with demonstrated proficiency in Microsoft office tools such as Word, Excel, Outlook, Decision Point, etc.
• Must be able to multi-task and have the ability to learn and grasp new concepts in a changing environment.
• Sound ability to tactfully and diplomatically communicate and handle difficult issues.
• Have the ability to learn and understand all phases of commercial vehicle and driver management.Have ability to learn and teach government regulations and church vehicle and safety policies.
  
  

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.