What are the responsibilities and job description for the Events Director position at The Cicero Institute?

ABOUT US

The Cicero Institute is a free-market nonprofit organization dedicated to developing bold policy solutions to our nation’s biggest challenges. We focus on reducing bureaucratic overreach and increasing opportunity that moves Americans, and our economy, forward. Our home base is Austin, Texas, but much of our staff work remotely across the country.

We offer an exciting and disciplined environment. We approach policy problems with entrepreneurial energy and have access to a top network of leaders in the public and private sectors.

OVERVIEW

The Cicero Institute is seeking an experienced and dynamic Events Director to lead the planning, coordination, and execution of large-scale and multi-event projects. The ideal candidate will possess exceptional project management skills, a proven track record in managing complex events, and the ability to provide cross-departmental support to align events with organizational goals. This role is critical to the success of our mission and requires a collaborative, detail-oriented, and strategic leader.

The ideal candidate will have 5-7 years of experience managing events in a commercial, non-profit, or campaign environment. They will report to the Senior Advisor and will work closely with the entire team. Salary will align with experience.

KEY RESPONSIBILITIES

Event Planning and Management :

Design, develop, and execute a wide range of events, including fundraising dinners, salon dinners, networking events, and much more.
Oversee multiple events simultaneously, ensuring timelines, budgets, and quality standards are met.
Manage all aspects of event logistics, including venue selection, vendor negotiations, permits, and risk management.

Project Management :

Develop detailed project plans for each event, including milestones, deliverables, and resource allocation.

Lead cross-functional teams to ensure successful event execution, coordinating with communications, network engagement, advocacy, and policy departments.

Monitor and report on event progress, identifying and mitigating risks proactively.

Team Leadership :

Supervise event staff and contractors.

Provide clear direction and support to ensure team alignment with organizational goals.

Budget and Financial Oversight :

In partnership with Operations team, develop and manage event budgets, ensuring cost-effective strategies and adherence to financial guidelines.

Work closely with the operations team to track expenses, process payments, and generate financial reports for events.

Cross-Departmental Collaboration :

Partner with the Network Engagement team to integrate outreach and fundraising objectives into event planning.

Collaborate with the Communications team to create and implement promotional strategies.

Provide logistical and strategic support to other departments for internal and external initiatives.

Stakeholder Engagement :

Build and maintain strong relationships with sponsors, donors, and community partners.

Act as the primary point of contact for event-related inquiries, ensuring exceptional customer service.

Represent the Institute at events and in the community, serving as an ambassador for our mission.

WHAT YOU BRING

Minimum of 5-7 years of experience managing large-scale events and multiple concurrent events.

Proven experience in project management, with a strong ability to prioritize tasks and manage competing deadlines.

Excellent analytical, organizational, and communication skills.

Ability to work collaboratively in a mission-driven, fast-paced, multi-entity organization.

KEY ABILITIES

Exceptional organizational and time management skills.

Strong leadership and team-building capabilities.

Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.

Proficiency in event management software and tools.

Budget management expertise with attention to detail.

Creative problem-solving and decision-making abilities.

TO APPLY

We are seeking to fill this position quickly. To apply, please submit your resume and three professional references to careers@ciceroinstitute.org.

The Cicero Institute offers a competitive salary and benefits package, including health benefits, 401k, and a generous paid leave plan. The ideal candidate is located in Austin, Texas, or is willing to relocate. Remote options may be available for an exceptional candidate.

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