Administrative Assistant Senior Representative-Hybrid - CIGNA - Irvine, CA

The job profile for this position is Administrative Assistant Senior Representative, which is a Band 2 Professional Career Track Role.

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Job Description Summary

Provides administrative support, with the majority of duties being high level administrative tasks, which may include planning/coordinating large events, meetings or conferences, screening inquiries or complaints as well as projects, and space planning. Performs budget preparation, scheduling, reporting and tracking information, a wide variety of complex meeting prep/presentations, as well as editing and composing correspondence. Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures.

This role is "flex" with 3 days per week required in a nearby Cigna office, and the remaining time work from home.

Responsibilities

• Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
• Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word
• Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed. May include large meetings or events with senior leaders, brokers, and clients
• Supports local community and civic affairs events, assisting with event planning, management, and break down
• Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight
• Order all office supplies and promotional items and maintain the budget for management monthly and year-end
• Assists with printing requests, including printing, binding, and shipping materials
• May support segment-level administrative services projects in partnership with other local offices
• Communicates professionally and collaborates with internal matrix partners, brokers, and clients

• Backup other administrative professionals when needed
• Performs additional responsibilities as assigned

Qualifications

• Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred
• Previous experience with office or facility management preferred
• Strong computer based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred
• Health insurance background with general understanding of the overall sales process and  knowledge of Salesforce.com
• Strong written & verbal communication skills
• Strong problem-solving and analytical skills
• Detail oriented with exceptional follow-up skills
• Ability to work in a production-like, fast paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.
• Strong organizational skills with the ability to work both independently and in a team environment
• Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions.
• Budgeting or accounting experience preferred
• Project management experience preferred
• High School Diploma Required

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

For this position, we anticipate offering an hourly rate of 25 - 38 USD / hourly, depending on relevant factors, including experience and geographic location.

This role is also anticipated to be eligible to participate in an annual bonus plan.

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and paid holidays. For more details on our employee benefits programs, visit Life at Cigna.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

Please note that you must meet our posting guidelines to be eligible for consideration.  Policy can be reviewed at this link.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.