Admin Asst. III

Summary

About Our Opportunity
The City of Asheville is seeking qualified applicants for the position of Administrative Assistant III within the Development Services Department. The purpose of this position is to provide direct administrative support to department heads or division managers and provide lead guidance, direction, and
training to less experienced administrative staff. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures.

• 
  What you’ll be doing:

  • Leads and coordinates daily work activities of assigned co-workers: confers with supervisor to obtain direction
    regarding work assignments and priorities.
  • Coordinates and provides administrative/clerical support for an assigned department/division
  • Provides direct administrative support to assigned department heads or division managers
  • Maintains calendar/schedule of activities for assigned to department head or division manager: schedules and
    confirms appointments, meetings, interviews, conferences, training activities, or other activities
  • Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for
    department management or other staff.
  • Maintains file system of various files/records for the assigned area
  • Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations.
  • Distributes documentation between department/staff members and internal/external individuals/agencies
  • Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices,
    schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents,
    contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes,
    motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or
    other documents.
    
  • Supplemental Functions:
    • Performs other similar duties as required.
• Benefits:
  • Full Time Non-Exempt Position with access to full suite of Benefits offered by the City of Asheville including Medical, Dental, and Life insurance options.
  • Enrollment in both North Carolina State Pension and North Carolina 401K retirement programs with company matching.

About you:

• What you Bring:

We know your time is valuable. Applicants who meet the following minimum requirements or have comparable experience and/or education will be considered:

• Associate degree in Administrative services, Business, or a related field required; supplemented by three years of experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Persons of all genders and races are encouraged to apply.

• Salary Rate: $23.59 per year. Starting rate commensurate with experience.

About us:

The City of Asheville is dedicated to providing quality service for the residents and visitors of our beautiful city, nestled in the Blue Ridge Mountains of western North Carolina. Asheville, NC is a thriving mountain city that has a culture enriched in diversity.

The City of Asheville values and respects a diverse community, workforce and ideas, and is committed to promoting an equitable, fair, and just employment environment. Our organization seeks to create and provide access and opportunities to employees, residents and visitors to fulfill their potential through inclusive engagement practices, relationship building and an authentic sense of belonging. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. The City of Asheville is proud to be a second chance employer.

Knowledge:

• Advanced knowledge of procedures and practices to analyze and resolve unusual or difficult problems.

• Ability to read and understand basic workplace data, such as simple forms, tables, graphs, schedules, etc.
• Ability to conduct research of existing, internal policies and procedures
• Ability to compile data into a formal report or recommendation shared with others and often verbally presented.
• Ability to think creatively in all areas for the purpose of increasing efficiency and effectiveness.
• Ability to communicate in a manner that is clear, effective, impactful, and skilled in spoken and written form.
• Ability to research program documents and narrative materials and develop reports from information gathered.
• Ability to analyze situations to pinpoint problems and assist with solving problems or identifying sources of obstacles.
• Ability to develop and maintain effective working relationships as required by work assignments.
• Ability to work independently with limited supervision.
• Ability to analyze and interpret policy and procedural guidelines and to apply this understanding to tasks.
• Ability to manage professional relationships so they stay positive, effective, and fruitful for all concerned.
• Excellent customer service skills in serving both departmental employees and the public.