City Manager

City of Charles Town

City Manager Job Description

Pay Range: $95,000 – $125,000

** All City Manager applications with corresponding documents (Resume, Cover Letter, etc.) should be emailed to HR@charlestownwv.us

Position Summary

The City Manager is the administrative leader for the City of Charles Town and the highest-rankingstaff member. As such, the City Manager is ultimately responsible for directing all operations, services and functions assigned to and provided by the various units of City government under the direction of the Mayor and City Council. The only exception is the Charles Town Police Department, for which the Chief of Police is the administrative leader and reports directly to the Mayor.

The City Manager also serves as the City Clerk, City Treasurer (supervises the finance and accounting department), and Chairperson of the Charles Town Utility Board of Directors.

The City Manager is empowered to exercise considerable managerial and administrative judgment in conducting the business of the City within the framework of established policies, prevailing federal, state, and local laws and/or at the directives of the City Council. The City Manager must possess strong leadership, communication, administrative skills, and the ability to foster a positive working relationship with the City Council and staff.

This full-time position requires frequent attendance at evening meetings and occasional travel to meetings outside the local area. Overnight travel to Charleston, West Virginia and other locations for conferences, work sessions or position-related training is also required.

Essential Job Functions

Reporting directly to the City Council, the City Manager provides overall leadership for the City, serves as its chief executive, and is responsible for managing the City's day-to-day operations in accordance with all prevailing laws and established policies/guidelines. Specific responsibilities and duties include:

· Establish and maintain a positive working relationship with the Mayor, City Council, and staff. Ensure City Council meeting agendas are prepared, properly posted, and the minutes recorded. Attend and participate in all City Council meetings.

· Prepare at least a monthly City Manager's report to keep the Mayor and Council informed and updated.

· Ensure that meetings for standing committees of City Council and other established City boards, commissions or committees are conducted. Ensure meeting agendas are prepared, properly posted, and committee reports prepared. Attend or designate a proper staff member to attend and participate in these meetings.

· Assume a leadership role in the hiring, training, and career development of all City employees, less the Charles Town Police Department. Ensure that annual employee performance reviews for all City employees are conducted and that human resource issues be resolved in accordance with the City's personnel policies and prevailing state and federal laws or guidelines.

· Conduct regular staff meetings with department heads to coordinate work, establish priorities, exchange information, etc.

· Ensure the City's compliance with all federal, state, and local laws.

· Ensure all City records, public documents, and data are kept and maintained in accordance with prevailing laws and policies.

· Apply for and administer various grants in accordance with those grant requirements.

· Obtain professional services as necessary for the City's functions such as attorneys, accounting, and engineering firms, etc.

· Present a confident and responsive image of the City in communicating with the public and the media.

· Assume a leadership role in the development and implementation of economic development and revitalization strategies for the City.

· Establish and maintain a positive working relationship with the Jefferson County Government, City of Ranson, other local municipalities, as well as other governmental agencies and elected officials or representatives.

· Serve as City Treasurer who ultimately is responsible for managing the finances of the City in accordance with established policies and all prevailing federal, state, and local laws or guidelines. This includes, but is not limited to, preparing, monitoring, and managing the City's annual operating, coal severance, and capital budgets as well as other accounts. The Treasurer serves as custodian of all invested funds, bonds and notes and provides regular financial reports to the City Council.

· Currently serves as Chairperson of the City's Utility Board of Directors and is responsible for representing the Mayor and Council on the Board as well as keeping all parties informed of Utility Board activities and policies.

· When a City Planner and Zoning Administrator is not otherwise assigned, the City Manager serves in those interim capacities. Regardless, the City Manager is ultimately responsible for ensuring proper administration of the City's zoning ordinances and other related municipal codes.

Minimum Qualifications and required Knowledge, SKILLS, and Abilities

Experience: A minimum of three years' experience in Public Administration is required, with five years preferred. A broad range of administrative and management experience is desirable in areas including, but not limited to strategic planning and leadership; financial management and budgeting; human resources; municipal administration; economic development/revitalization; historic tourism and preservation; intergovernmental relations; community relations, infrastructure planning, and housing development.

Education: A Bachelor's degree, or equivalent work experience is required; a Master's degree is preferred. Degrees in public administration, business or closely related fields are preferred.

Other Requirements: This position requires the possession of a valid driver's license and candidates must submit to a background check.

Knowledge, SKILLS, and Abilities

Candidates must possess and demonstrate the following knowledge, skills, and abilities:

· Strategic planning and leadership.

· Interpersonal skills necessary to establish and maintain effective working relationships with the City's Mayor, Council members, appointed board and committee members, City staff, and the general public.

· Strong oral and written communication skills.

· Knowledge of and the ability to apply good supervisory practices, office protocols, and ethical standards.

· A high degree of familiarity with financial reporting, budgeting, cash and debt management, fund and cost accounting, taxation formulas and processing, billing, purchasing, and payroll procedures.

· Proficient in use of computers and data processing technology.

· Self-motivation and the ability to prioritize and work independently on multiple and varied tasks.

· Ability to mediate and resolve problems effectively and efficiently.

· Ability to exercise sound judgment and tact when responding to problems or making decisions.

· Ability to perform under time sensitive demands.

Reports directly to:

Review responsibility:

Mayor and City Council

Annually by Mayor and City Council

Physical Requirements and Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the job.

An employee in this position spends the majority of time in an office setting with a controlled climate environment. The majority of relevant documents are prepared and reviewed via computer; communications are accomplished via telephone, email, or in person; and some travel to other locations, locally or across the state to attend meetings is required.

An employee in this position may be required to visit building and construction sites with difficult terrain. And as such must possess the strength, stamina, and physical coordination needed to gain access to construction project sites.

Job Type: Full-time

Pay: $95,000.00 - $125,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $95,000 - $125,000