What are the responsibilities and job description for the Assistant Community Recreation Director position at The City of Coral Gables?
This position assists the Community Recreation Director in the management, operation, and administration of the Community Recreation Department. Work includes planning, organizing, and supervising the financial and business operations of the Department as well as assisting the director in the planning, developing, scheduling, directing, and implementation of a year-round, city-wide parks and recreation program. Supervises support staff which may include superintendents, program staff, clerical support, maintenance staff, seasonal employees, and volunteers. Exercises considerable initiative and independent judgment under the general supervision of the Community Recreation Director. The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Assists the Community Recreation Director in directing and overseeing a comprehensive year-round, community parks and recreation program including the management of recreation centers, municipal golf courses, municipal swimming pools, and athletic fields/courts, parks, and open spaces.
Assists in managing and supervising assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; hires, trains, motivates, and evaluates assigned staff; reviews progress and directs changes as needed.
Assists in providing leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other departments and agencies as needed.
Communicates official plans, policies, and procedures to commission, administration, staff, and the general public.
Provides supervision and plans, organizes, and supervises the financial and business operations of the Department. Coordinates and facilitates Department contracts as contract manager for Department and as liaison to Department’s major contractors.
Ensures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; assists in the preparation of annual Department budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time; orders all new and replacement equipment.
Represents the Department and Director on various occasions and serves on a variety of internal and external committees. Acts in the absence of the Director.
Performs public relation duties to promote the Community Recreation Department in the community. Makes presentations on behalf of the City and Department to City Commission, boards, special committees, civic groups, and the general public.
Promotes interest and provides information regarding recreation programs to school officials, other recreation officials, community service groups, other City departments, and the general public.
Determines work procedures, prepares work schedules, expedites workflow, and issues written/oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
Studies and standardizes procedures to improve efficiency and effectiveness of operations; builds Department teamwork.
Resolves employee grievances. Provides professional advice and mentorship to staff.
Prepares a variety of studies, reports, and related information for decision-making purposes.
Assists the Community Recreation Director in maintaining liaison and building partnerships with other City departments, as well as officials and representatives from state, local, and other public agencies on behalf of the Department.
Manages, directs, and coordinates special projects research and data analysis efforts within the Department.
Coordinates the recreation program with the parks program, other city departments, and outside organizations such as the school districts and various community-based organizations. Reviews program areas; implements changes or new programs to meet recreational needs of the community; develops, maintains, and implements a current parks and recreation master plan.
Assists in the development and implementation of policies, procedures, and standards for efficient and effective operation and maintenance of Department operations. Ensures compliance with established policies and procedures.
Promotes interest in parks and recreation programs through publicity, brochures with various community groups, and public contacts; speaks before citizens groups, students, and other organizations.
Responds to oral and written inquiries from the public, patrons, and other City employees.
Conforms with and abides by all regulations, policies, work procedures, and instructions.
Performs other related duties as assigned.
Assists the Community Recreation Director in directing and overseeing a comprehensive year-round, community parks and recreation program including the management of recreation centers, municipal golf courses, municipal swimming pools, and athletic fields/courts, parks, and open spaces.
Assists in managing and supervising assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; hires, trains, motivates, and evaluates assigned staff; reviews progress and directs changes as needed.
Assists in providing leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other departments and agencies as needed.
Communicates official plans, policies, and procedures to commission, administration, staff, and the general public.
Provides supervision and plans, organizes, and supervises the financial and business operations of the Department. Coordinates and facilitates Department contracts as contract manager for Department and as liaison to Department’s major contractors.
Ensures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; assists in the preparation of annual Department budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time; orders all new and replacement equipment.
Represents the Department and Director on various occasions and serves on a variety of internal and external committees. Acts in the absence of the Director.
Performs public relation duties to promote the Community Recreation Department in the community. Makes presentations on behalf of the City and Department to City Commission, boards, special committees, civic groups, and the general public.
Promotes interest and provides information regarding recreation programs to school officials, other recreation officials, community service groups, other City departments, and the general public.
Determines work procedures, prepares work schedules, expedites workflow, and issues written/oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
Studies and standardizes procedures to improve efficiency and effectiveness of operations; builds Department teamwork.
Resolves employee grievances. Provides professional advice and mentorship to staff.
Prepares a variety of studies, reports, and related information for decision-making purposes.
Assists the Community Recreation Director in maintaining liaison and building partnerships with other City departments, as well as officials and representatives from state, local, and other public agencies on behalf of the Department.
Manages, directs, and coordinates special projects research and data analysis efforts within the Department.
Coordinates the recreation program with the parks program, other city departments, and outside organizations such as the school districts and various community-based organizations. Reviews program areas; implements changes or new programs to meet recreational needs of the community; develops, maintains, and implements a current parks and recreation master plan.
Assists in the development and implementation of policies, procedures, and standards for efficient and effective operation and maintenance of Department operations. Ensures compliance with established policies and procedures.
Promotes interest in parks and recreation programs through publicity, brochures with various community groups, and public contacts; speaks before citizens groups, students, and other organizations.
Responds to oral and written inquiries from the public, patrons, and other City employees.
Conforms with and abides by all regulations, policies, work procedures, and instructions.
Performs other related duties as assigned.
Bachelor’s Degree in Recreation, Leisure Service, Education, Physical Education, or related field.
Five (5) years of experience managing Parks and Recreation programs and facilities.
Parks and Recreation Professional certification (CPRP).
Florida and National Parks and Recreation Association membership a plus.
Valid Florida Driver's License.
A comparable amount of training or experience may be substituted for the minimum qualifications.
Salary : $110,286 - $170,944
