What are the responsibilities and job description for the Administrative Assistant - Community Development position at The City of Everett?
Nature of Work
The City of Everett is accepting applications for the appointive position of Administrative Assistant in the Community Development department. The Community Development Administrative Assistant is responsible for administrative work supporting administrative, grant, and fiscal management of public funds managed by the Community Development division. Currently, this position is funded for a limited term. Continuation of the position is contingent upon continued funding. At this time funding is expected to be available through 12/31/2026.
Why Everett?
Working for City government is personally rewarding for those looking to make an impact at the community level. As an employer, we advocate for employee professional growth, and value work-life balance.
The City of Everett is proud to be an Equal Opportunity Employer, and our goal is to recruit and hire capable and engaged job candidates from a diverse range of backgrounds. We are committed to creating and supporting an inclusive and welcoming environment for all employees.
The City provides excellent benefits, including medical, dental, vision, Washington State retirement system (DRS), and basic life insurance plans. Employees will also accrue vacation, sick, and holidays throughout the calendar year. For more information on benefits for this position, click here: Appointive Benefits.
About the City
Located 25 miles north of Seattle and nestled between Port Gardner Bay and the Snohomish River, Everett is the largest city in Snohomish County. At a population of more than 112,000, Everett is a small, big city in the heart of the Pacific Northwest. Our community continues to experience extensive development on our waterfront and historic downtown with a vibrant arts culture, music scene, innovated dining, breweries, and much more. Pick your choice of recreation activity in the mountains or water and we have it. We are home to Everett Silvertips Hockey Club and the AquaSox minor-league baseball team. This is an exciting chapter in Everett’s story, and you can be a part of it!
ABOUT THE JOB
This job class is responsible for clerical and administrative work often of a confidential nature to department staff. Emphasis is placed on relieving an appointed official, department director or department staff of administrative duties, including the preparation of reports and correspondence and the gathering of background information and other data for review. Successful performance of the work requires incumbents of this class to exercise individual initiative and apply considerable independent judgment gained through experience in the performance of highly responsible clerical duties. Work activities involving major departures from standard policies are reviewed by the incumbent’s supervisor, but ordinarily the employee will develop procedures and carry work through to completion.
ILLUSTRATIVE EXAMPLES OF WORK:
- Perform confidential clerical and administrative work of a varied nature including receive and screen calls and emails; establish and maintain files, records, and other information sources needed to facilitate, support and document office or department activities.
- Provide information and support regarding departmental, fiscal, and grant management policies and procedures. Maintain records to comply with applicable city, state and federal requirements.
- Compose and prepare general correspondence, which requires knowledge of departmental and/or administrative operations, policies and procedures to prepare.
- Utilize word processing and spreadsheet functions to tabulate and sort data, generate reports, worksheets, schedules, letters, memos, requisitions and other items of similar complexity.
- Coordinate with external subrecipients and community partners to obtain required annual reports for grant management support.
- Coordinate with departmental staff to organize and prepare reports for funders.
- With support from community development staff, attend meetings with external partners and represent Everett’s Community Development Division.
- Gather information for reports and transactions, consolidate and prepare data for review such as quarterly grant reports.
- May maintain departmental records and/or files, enter information into databases, and other reports on department, division, and/or employee activities.
- May provide general budget work for the department and/or divisions including monitor budget expenditures, grant invoices, invoice entry, pay invoices, oversee petty cash account, and initiate and follow up on purchase requisitions.
- Perform related work and special projects as assigned.
For a full description of this position, please see the class specification on the City’s website.
MINIMUM EDUCATION AND SPECIAL REQUIREMENTS
- Associate’s Degree in a related field and
- 3 years of experience performing varied relative office support work of a progressively responsible or confidential nature, including word processing, spreadsheets and databases.
- 1 year of experience overseeing public fund use is highly desirable.
- Candidates with work experience in the area of assignment are preferred.
RECRUITMENT PROCESS:
All interested applicants are required to submit:
- City of Everett online employment application
- Supplemental Questionnaire
- Resume (not to exceed two pages)
Candidates will be contacted throughout this process via email and should periodically check their spam folders for messages filtered by their email providers.
PROCEDURES/DEADLINE
Application materials may be accessed via http://www.everettwa.gov/careers.Completed applications must be submitted through the City’s online application system. INCOMPLETE, FAXED, OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.
D250xx
APPOINTIVE
Filing Opens: 3/10/2025
Open until Filled
