What are the responsibilities and job description for the Capital Projects Coordinator position at The City of Kings Mountain?

Capital Projects Coordinator

The City of Kings Mountain Department of Public Infrastructure Department is recruiting a dynamic individual seeking a career in public service as a Capital Projects Coordinator. Work will be performed in this professional position under the general supervision of the Public Infrastructure Officer. The Capital Projects Coordinator will assist in the development and implementation of future capital and grant funded projects and will coordinate tasks within larger construction, maintenance, and rehabilitation of City facilities. Other duties include attending public meetings regarding City projects, preparing maps, performing legal research, responding to inquiries, and coordinating special projects as assigned. Work requires the use of technical expertise, judgement, discretion, and the ability to manage multiple projects simultaneously. Work also involves considerable contact with architects, engineers, contractors, local, state, and federal agencies, as well as, key stakeholders within various City departments. The Capital Projects Coordinator may also oversee contracts for various third-party service providers (e.g. contracts for testing, survey, construction inspection, landscape maintenance, etc.)

Essential Functions :

Coordinate, manage and / or monitor large and / or complex capital, operating, local and federally funded projects, as assigned, from conception through completion including active participation in advanced planning, budget estimating, stakeholder coordination, design, permitting, construction, project closeout, and post-construction warranty period to ensure all specifications, codes, and contract terms are met on time and within budget. Coordinate submission of reimbursement requests to grant agencies as required.
Assist with coordination of architects, engineers, contractors, external service providers, local, State, and federal agencies, key stakeholders within various City departments.
Assist with the administration of the Qualifications Based Selection (QBS) process for Architectural, Engineering, On-call, and other professional services. Prepare Requests for Qualifications or Requests for Letters of Interest. Prepare and submit City Council Action items.
Perform plan review of construction documents and specifications prepared by licensed architects and engineers for projects, including but not limited to, building renovations, ADA improvements, building upfits and expansions, greenways, sidewalks, parking lot improvements, and landscape projects to ensure compliance with standards and ordinances.
Facilitate adherence to all reporting documentation and regulatory reports based upon local, State, and federal grants, Davis Bacon, UG, and FEMA requirements.
Coordinate with City staff to obtain right-of-way and easements on linear projects funded with local, State, and federal funds, following the Uniform Relocation Act, as necessary.
Assist with the development of long- and short-term capital plans, including setting targets for milestones and adhering to deadlines
Serve as a point of contact for internal teams when multiple units are assigned to the same project to ensure team actions remain in synergy
In collaboration with the Public Infrastructure Officer, communicate with City management to keep project(s) aligned with City goals
Coordinate and delegate tasks on facility maintenance projects to assigned employees within Public Works
Perform quality control on the project throughout implementation to maintain the standards that are expected
In consultation with the Public Infrastructure Officer, adjust schedules and targets on the project(s) as needed
Develop project timelines and milestones in cooperation with other construction management professionals
Coordinate efforts between various stakeholders including architects, engineers, subcontractors, and clients
Monitor project progress and report status to senior management and stakeholders
Conduct regular site inspections and risk assessments to comply with health and safety standards
Manage project documentation and maintain comprehensive project records

Knowledge, Skills and Abilities :

Project Planning : Must be able to collaborate with architects, engineers, and other key stakeholders within various City departments to develop project plans, including timelines, budgets, and resource allocation.

Decision Making : Must demonstrate effective decision making when presented with multiple options for how to progress with the project

Budgeting and Cost Control : Must be able to monitor project costs, track expenses, and ensure adherence to the allocated budget.

Resource Management : Must be able to manage the allocation of labor, equipment, and materials to ensure efficient use and timely completion of construction activities completed by in-house forces.

Quality Assurance : Must have the knowledge to continuously implement and monitor quality control measures to ensure that construction work meets industry standards and City expectations.

Safety Compliance : Must have the knowledge to ensure compliance with all safety regulations and implementing appropriate safety protocols to protect workers and the public.

Communication and Coordination : Must be able to facilitate effective communication among project team members, contractors, and other City staff to ensure smooth workflow and timely resolution of issues.

Risk Management : Must be able to continuously identify potential risks and skillfully develop strategies to mitigate them, such as contingency plans for unforeseen circumstances.

Progress Monitoring : Regularly review project progress, identifying delays, and taking corrective actions to keep the project on track.

Documentation and Reporting : Must be able to accurately maintain project records, including progress reports, change orders, and other relevant documentation.

Relationship Management : Must be able to build and maintain strong relationships with City staff and other key stakeholders, addressing their concerns, and ensuring their satisfaction throughout the construction process.

Strong interpersonal and negotiation skills to deal with diverse stakeholders.

Ability to read and understand construction drawings and specifications.

Knowledge of relevant local, state, and federal building regulations.

Capability to manage multiple tasks efficiently under tight deadlines.

Excellent decision-making and prioritization skills.

Qualifications :

Graduation from an accredited college or university with an Associate's degree in Architecture, Engineering, Engineering Technology or Construction Management, a Bachelor's degree is preferred.

Three years of facility planning, project management, construction management and considerable experience in public contract administration, or equivalent combination of education and experience

Knowledge of municipal operations, engineering design, construction and strong organizational and communication skills; good working knowledge of project delivery methods

Valid NC driver's license and acceptable driving record

Project Management Professional (PMP), a plus

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Capital Projects Coordinator

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