Human Resources Generalist

General Description

The City of Middleton seeks an enthusiastic and driven team member to serve as its new Human Resources Generalist. This entirely new role will fill a critical need in the organization’s ability to deliver comprehensive HR support to all departments within the City. If you are comfortable with change, working with others, and seek an opportunity not only to develop yourself but to also participate with HR Manager in development of the role and its organization wide impact we can't wait to meet you!

The HR Generalist for the City of Middleton plays a key role in supporting and administering a broad range of human resources functions, with a primary focus on recruitment and benefits administration. This position is responsible for developing and implementing recruitment strategies to attract and retain top talent, coordinating the hiring process, and ensuring compliance with applicable employment laws and regulations. The HR Generalist works closely with department heads to identify staffing needs, facilitate job postings, screen applicants, and oversee interview coordination. Additionally, this role manages onboarding and orientation programs to ensure a seamless transition for new employees.

Benefits administration is another critical function of this position, requiring the HR Generalist to oversee employee benefits programs, including health insurance, retirement plans, and leave policies. This includes serving as the main point of contact for employee benefits inquiries, coordinating open enrollment, processing benefit changes, and ensuring compliance with federal and state regulations such as FMLA, ACA, and COBRA. The HR Generalist assists in partnering with benefit providers to maintain accurate records and resolve any issues employees may encounter. They will work with the HR Manager to maintain and updating compensation and benefits data and programs.

Beyond recruitment and benefits, the HR Generalist contributes to a variety of HR functions, including employee relations, policy administration, training and development, and performance management. This role supports workplace investigations, assists in resolving employee concerns, and ensures adherence to city policies and labor laws. Additionally, the HR Generalist plays a role in maintaining HR records, updating policies and procedures, and supporting initiatives that enhance employee engagement and organizational culture. By fostering a fair, compliant, and supportive work environment, this position is instrumental in strengthening the City's ability to attract and retain a talented and diverse workforce.

• FLSA Status: Non-exempt
• Pay Basis: Hourly
• City Salary Grade: 5
• Position Status: Regular, Permanent Full-time
• Schedule: Traditional workweek, M-F 8 hours day; potential requirement for limited evening meetings and overtime/compensatory time
• Non represented
• Non-supervisory

Job Functions

Recruitment & Talent Acquisition

• Primary processor for all recruiting efforts across the City. Assist in sourcing, screening, referral to departments, and processing of all city recruitments.
• Identify and attend career fairs which will provide a group of qualified applicants.
• Coordinate job postings on internal and external job boards.
• Schedule new employees for New Employee Orientation (NEO). Conduct NEO in the absence of the Human Resources Manager.
• Maintain accurate and up-to-date records in the applicant tracking system (ATS).
• Ensures completion of background checks prior to extending an offer of employment and coordinate post-offer medical exams.
• Develop and expand electronic onboarding processes to meet each department's needs. Prepare, review, and update position descriptions in coordination with hiring managers.
• Serve as the administrator of HR electronic solutions such as, but not limited to, HRIS, online applicant tracking/recruitment, onboarding, and performance management.

• Assist the Human Resources Manager in development, maintenance, and application of the City’s classified compensation plan.
• Support employees with benefits enrollment and inquiries. Serve as primary enrollment adviser and processor.
• Develop and conduct annual open enrollment processes and benefits education with the assistance of the City Clerk.
• Assist the HR Manager with liaison to benefits providers and brokers to resolve employee concerns.

• Support employees through the leave of absence process, ensuring compliance with FMLA, ADA, and company policies.
• Maintain accurate documentation and communication regarding leave status.
• Assist the HR Manager in working with managers to provide reasonable accommodations as required.
• Process workers compensation claims, coordinating information with insurance carrier and answering employee questions.

• Oversee creation, maintenance, and development of accurate and confidential employee records in the city’s HRIS.
• Assist the HR Manager in ensuring compliance with federal, state, and local employment laws.
• Assist with audits and reporting requirements.
• Serve as the Safety Committee meeting recorded. Schedule and communicate quarterly City Safety Committee meetings.
• Assist in responding to requests for information and assistance from employees, applicants and the general public.
• Serve as the City’s recorder for all collective bargaining negotiations sessions. Maintain and update the collective bargaining agreements in response to those session.
• Assists the Human Resources Manager in tracking and responding to unemployment insurance claims.
• Assist the HR Manager in the preparation and submission of annual OSHA/DSPS reporting and biannual submission of the EEO4 report

• Maintain the City’s NeoGov Learn learning management system employee rosters and database.
• Schedule employee initial and refresher training in Learn.
• Conduct in person refresher training for key compliance training areas.
• Ensure compliance with federal, state, and local employment laws.
• Assist with audits and reporting requirements.

• Maintain exceptional attendance and timeliness
• Seek further development and growth through conduiting education, certifications, and participation in HR professional organizations.

• Primary contact for all HR matters in the absence of the HR Manager.
• Other duties and responsibilities as assigned.
• Asssit with counter service and customer service in the Fiance and Administrive office as necessary.

Knowledge, Skills, and Abilities

Knowledge

• Considerable knowledge of recruiting methods, processes, and best practices
• Working knowledge of benefits programs, benefits administration, and enrollment processes
• Basic knowledge of HR principles, employment laws, best practices. and compliance practices
• Working knowledge of training methodologies
• Familiarity with the concepts and basic processes of employee compensation

• Public speaking, training and presentation
• Excellent verbal and written communication
• Strong organizational and time management skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS/ATS systems
• Ability to handle sensitive information with discretion and confidentiality.
• Ability to work both independently and collaboratively in a team environment

Education, Training and Experience

Education

• Associates Degree or completion of a formal certification program in Human Resources, Business Administration, or closely related field from an educational intuition preferred required
• Bachelor’s Degree in a Human Resources related field highly preferred

• HR certification (SHRM-CP or HRCI aPHR/PHR) preferred.

• Experience working with Applicant Tracking/Recruiting software systems preferred
• Experience with NeoGov and or iSolved HRS and ATS systems highly preferred
• One (1) to three (3) years’ experience working in an HR role preferred, greater than three (3) years highly preferred
• Experience working in HR in a local or state government environment highly preferred

-

Documentation Submission:
Please note that this application requires the submission of supporting documents. Failure to submit the required documentation will disqualify your application from consideration.

Consent to conduct a Background Check if selected as a Finalist: Please

Click here to Download: Authorization for Release of Information
-

City of Middleton Veterans' Preference Program

(Applicable to Regular Full and Part Time Positions Only)

The City of Middleton honors and recognizes the sacrifice and dedication made by veterans of the United States Armed Services, and the unique skills, experiences, and abilities they bring to the workplace. The City’s Veterans' Preference Program is designed and implemented to encourage and enable the recruitment, review and potential hire of qualified veterans. This program does not guarantee the selection of any veteran or eliminate the need for such veterans to otherwise meet all basic qualifications for the position(s) for which they apply.

Please see the Veterans' Preference Program link on the Job Opportunities page menu for the details and requirements of the program.

The City of Middleton is an Equal Opportunity Employer

seeking a diverse and talented workforce.