What are the responsibilities and job description for the Events Manager position at The City of Oxford?
Special Requirements
Valid Mississippi Driver License
Tools and Equipment Used
In house AV equipment including microphones, laser projectors, and other audio-visual items. Indoors tools and equipment consist of vacuum cleaner, push mop, broom, duster and sweeper.
Physical Demands
Physical work involved with this position includes, but is not limited to, walking, pushing, pulling, lifting, bending and standing for long periods of time.
Work Environment
85% of work is indoor in climate-controlled environment. 15% of work may be outdoor in temperatures ranging from 45 degrees F to 100 degrees F.
Selection Guidelines
Formal application, rating of education and experience; oral interview and background investigation; and job-related tests may be required.
The duties listed above are intended to be used only as an illustration of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change.
Purpose of Position
The Events Manager is responsible for the preparation and execution of events at the Oxford Conference Center. Seeking a person who will be passionate about our mission and bring positive and motivating energy to our team.
Duties and Responsibilities
Supervision Received
The Events Manager will receive supervision from the Director.
Supervision Exercised
The Events Manager is responsible for supervising all full time and part time Event Staff.
Primary Duties:
- Scheduling and supervising Event Staff according to event calendar
- Maintaining and troubleshooting audio, video and lighting equipment
- Creating and designing floorplans for events
- Assisting with menu selections and managing orders with catering partners
- Working directly with local vendors to place linen/equipment rentals for events
- Managing the logistics of multiple events simultaneously
- Assist Director and Event Staff with facility maintenance concerns
- Working with Sales & Marketing Manager for problem solving and strategizing
- Conducting annual evaluations for Event Staff
- Conducting site visits, meetings, and planning for events/conferences with clients
- Maintaining and updating client accounts as needed
- Interacting with clients in a professional manner to provide the highest quality customer service
Secondary Duties:
- Handling sales calls and bookings in absence of Sales & Marketing Manager
- Managing online event registration for conferences
- Working with Director on capital needs
- Attend events and represent the OCC at local events and organizations
- Will be “on call” during weekend and night events
- Assist event staff on set up and breakdown of events
- Assist with billing, invoicing and collecting of payments
Knowledge, Skills, and Abilities
Knowledge:
A minimum of 5 years of event or hospitality management experience or relevance is required. Must excel in customer relations, be a profound collaborator with coworkers, and detail oriented.
Skills and Abilities:
- Ability to utilize event software and basic computer skills
- Ability to create and follow floorplans and facility diagrams
- Ability to stay organized and multitask
- Ability to adapt to last minute changes
- Ability to maintain a positive and motivating attitude
- Ability to stay calm and focused under pressure
- Ability to communicate effectively with coworkers, clients and vendors
- Ability to work nights and weekends in conjunction with current event calendar
