What are the responsibilities and job description for the Training Coordinator position at The City of Oxford?
Formal application, rating of education and experience, oral interview and background investigation; and job-related tests may be required.
The duties listed above are intended to be used only as an illustration of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This position will fill two primary functions: planning logistics ahead of classes and serving as an on-site course administrator. A large portion of the job involves paperwork, computer work, and logistical planning. This position requires proficiency in Excel, Word, and email programs. The candidate must be a self-starter and complete tasks on time.
The training coordinator may be an instructor and
- Must be willing to travel in a personal vehicle with plenty of storage space for class materials (mileage reimbursement will be provided for travel to classes)
- Must be willing and able to be away from home for a week at a time, some months you may be away (during the week) up to 2-3 weeks
- Must be willing to travel to Oxford approximately 5 times annually for administrative meetings and office work without reimbursement for mileage (mileage is only provided for travel to classes)
- will be present at training classes
- at the Director’s discretion, the training coordinator may serve as the lead instructor when the Director is not present
- will serve as the class administrator and is responsible for class management and paperwork
- will ensure adequate resources are on site to conduct each class and will make administrative decisions should any problems arise at any class
- will be familiar with all curricula (SFST, ARIDE, and DRE) and will ensure all curricula are administered and taught according to NHTSA standards
- will be responsible for assigning duties to adjunct instructors and scheduling an adequate number of instructors for each class
- will maintain records on-site of class rosters and grades
- will issue certificates accordingly
- will be responsible for notifying instructors of pre-class instructor meetings
- will receive and grade field test logs, issue certificates, post congratulatory notations on social media, and will send notification/follow up communication to persons who need to re-submit field test logs
- will ensure the publicly posted training calendar is up-to-date with class dates/times/locations along with how to register for classes
- will organize materials from previous classes required for record retention.
- will work to oversee the planning and follow-up of all classes
- will organize and maintain office files and training records
- will be responsible for maintaining large databases of class participants and program statistics
- will also help with clerical work and grant reporting as needed
- will notify area agencies of future training while facilitating the registration process to include conducting follow-up with registrants to confirm attendance to ensure classes are filled
- will also follow up with attendees within 45 days following an SFST course to encourage completion of certification
- will help with instruction in classes if local instructors are not available
- will manage logistics for trainings such as reserving hotels, securing classroom space, providing for classroom materials, coordinating the travel vouchers of adjunct instructors, and other paperwork and documentation
