Accountant II - Grants

Professional position responsible for performing a variety of grant management related assignments of more than average difficulty in a centralized budget and finance department. This is skilled professional level, complex, and independent work. Under general supervision, incumbent must exercise reasonable initiatives and independent judgement in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained.

Essential Duties and Responsibilities:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Tracks grant revenue and expenditures ensuring compliance with City, federal, state, and local requirements.

• Records encumbrances and reconciles expenditures, ensuring budget, set-aside, administrative caps, and timeliness requirements are met.

• Prepares monthly, quarterly, and year-end audits and reports on progress, compliance, and performance measures, recommending corrective actions and operational improvements when applicable.

• Collaborates with all City departments to ensure complete financial requirements of the grants are met throughout the grant life cycle.

• Completes quarterly reconciliations, financial grant reporting, and grant audits to ensure compliance with SEFA and other regulatory grant-related agencies.

• Monitors grant budgets and spend-down plans ensuring full utilization of grant funds.

• Provides financial information for background and narrative of grant agenda items and confirms revenue and expense accounts for the fiscal impact section of the agenda reports.

• Provides post-award administrative support, such as requests for budget revisions and grant extensions from awarding agencies.

• Prepares and assists City staff in compiling and reviewing progress reports and in determining eligibility of expenses for grant reimbursements.

• Assists with funding applications for various departments; prepares necessary documentation to substantiate funding requests.

• Reconciles grant financial records with general ledger; prepares/reconciles monthly/quarterly reports as-needed. Prepares grant related journal entries.

• Prepares closing entries including accruals, Schedule of Expenditures of Federal Awards (SEFA), and other reports for external auditors.

• Monitors grant accounting records in accordance with the Uniform Accounting System of the Florida Department of Financial Services Bureau of Local Government.

• Performs other job duties as assigned.

• Knowledge of generally accepted governmental accounting principles and accounting practices.

• Knowledge of computer systems pertaining to accounting budgeting, and financial management.

• Knowledge of federal and state laws and rules regarding grant reporting and compliance.

• Knowledge of financial and auditing standards, techniques, and procedures, including budgeting and financial reporting.

• Knowledge of methods, procedures, management, and analysis of grants oversight in a municipal organization.

• Ability to learn and apply the Uniform Accounting System of the Florida Department of Financial Services Bureau of Local Government.

• Ability to retrieve and organize data in a well-written financial report.

• Ability to analyze financial data and discern underlying problems.

• Ability to organize and evaluate financial data and develop logical conclusions.

• Ability to manage multiple grants simultaneously and meet deadlines.

• Ability to establish and maintain effective working relationships with employees and outside agencies.

• Proficiently skilled in Microsoft Office Suite and database applications.

• Strong analytical skills to review and interpret grant agreements and financial reports.

• Ability to communicate effectively both orally and in writing.

• Graduation from an accredited college or university with a bachelor’s degree in finance, accounting, business administration, financial management, or a related field.

• Two years of experience in grant writing, reporting, grant accounting, research, and auditing.

• One year of experience in governmental accounting and financial reporting experience.

• A combination of education, training, and experience may be substituted at the City Manager's discretion.

• Must possess and maintain a valid Florida Driver License and be insurable by the City’s current insurance provider.

• National Incident Management System (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment.

• N/A

Emergency Responsibilities:

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.

Disclaimers: