Administrative Coordinator - Arts and Humanities

Administrative Coordinator - Arts and Humanities

POSITION DETAILS

In support of the Office of the School of Arts and reporting to the Associate Director, the Administrative Coordinator's duties include, but are not limited to, the following:

Administer and manage recurring office functions, such as correspondence and communications with faculty and staff, organizing and scheduling weekly department meetings, preparing meeting minutes and follow-up plans, monitoring staff assignments, and distributing timely and relevant information.

Assist with programming and planning, including workshops, bootcamps, site visits, and networking events.

Update and maintain several office databases to ensure completeness and accuracy; maintain current information on the department website and archives.

Conduct database research related to department activities.

Support the Associate Director with the development and implementation of strategic plans and initiatives.

Work collaboratively and professionally in a team setting with a diverse staff of all levels.

Assist with financial management tasks, including processing payments and budget preparation.

Perform related duties as assigned.

QUALIFICATIONS

Bachelor’s degree required

Preferred Qualifications:

• 2 years of previous office administration experience.
• Excellent interpersonal and written communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
• Proficiency with Microsoft Office.
• Detail-oriented individual, demonstrating the ability to work autonomously with multiple priorities and deadlines.
• Knowledge and experience working within the CUNY system preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range $49,960-$51,781. Commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

_

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

• Go to cuny.jobs
• In the box under "job title/ keyword", enter "30114"
• Click on "Administrative Coordinator -Arts and Humanities "
• Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

CLOSING DATE

21 Days

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30114

Location

Queens College