Library Administrative Coordinator

Library Administrative Coordinator

POSITION DETAILS

Hunter College Libraries is seeking a detail-oriented, tech-savvy, and service-minded Library Administrative Coordinator to support the daily operations of our dynamic library system, including branch locations. This position will be located at the Leon & Toby Cooperman Library. Reporting directly to the Chief Librarian, this role is ideal for someone who enjoys helping others, thrives in both structured and fast-paced environments, and is eager to support a team through efficient administrative support and customer service.

Inclusive of the CUNY Title Overview, key responsibilities for the role include but are not limited to:

• Serve as the welcoming point of contact for visitors and staff
• Manage calendars, events and room bookings, including the Chief Librarian’s schedule and calendar
• Assist in the recruitment and onboarding of Library Department staff and faculty
• Handle confidential matters with professionalism and discretion
• Assist in coordinating and preparing evaluation materials for faculty promotion and tenure reviews.
• Process payroll, timesheets, and leave for library staff
• Maintain office supplies, printers, and mail systems
• Coordinate meetings, communications, and special projects
• Provide support on part-time budget and vendor inquiries and communication
• Keep office data, the library intranet and website information accurate and up to date, including maintaining statistics needed for reporting to Association of College and Research Libraries (ACRL) & Integrated Postsecondary Education Data System (IPEDS)
• Collaborate with other campus administrative offices and assist with general library needs
• Serve as departmental secretary as needed

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

• Ability to work collaboratively and professionally in a team setting with a diverse staff of all levels and communicate effectively with staff in other offices such as HR, Payroll, Registrar, Business, Hunter Foundation Office
• Experience with maintaining budget (including the creation of spreadsheets in Excel)
• High degree of professionalism and personal integrity to maintain confidentiality
• Detail oriented, self-directed, motivated, and proactive
• Strong analytical, evaluative, and research skills
• Experience with MS Word, MS Excel, MS Teams
• Experience with desktop publishing and marketing skills

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. Salary Range for this title is $54,688 - $68,245

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment .

To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the J ob Opening ID number 30085

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _or ç)).

Incomplete applications will not be considered.

Documents that MUST be include ( Upload all documents as ONE single file- PDF format preferred) :

• Cover Letter and/ or Statement of scholarly interests
• Curriculum Vitae/ Resume
• Names and contact information of 3 references

CLOSING DATE

21 days

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30085

Location

Hunter College