What are the responsibilities and job description for the Executive Administrative Assistant to the EVP & Chief Information Officer position at The Clearing House?
Position summary: The Executive Administrative Assistant will be supervised by the TCH EVP & CIO. This position will provide administrative support for the EVP and other senior management staff within O&T as needed. The candidate should be self-motivated, extremely well-organized and detail-oriented, collegial and able to function under pressure and handle multiple tasks simultaneously. The candidate should also be able to take initiative, prioritize with minimal supervision and work independently as part of a team. This position will work with senior executives both internally and externally. Specific duties include extensive calendar management at the most senior executive level, travel arrangements and scheduling, completion of expense reports, maintaining TCH global directory mail distribution lists, organizing meetings and O&T events, as well as providing support for PowerPoint presentations and board meetings.
Position Requirements:
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5 years supporting a senior executive, as well as:
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Strong communication skills, excellent phone skills
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Demonstrated proficiency with Microsoft Office applications, including Word, PowerPoint, Excel and Outlook
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Must have Outlook scheduling and calendar experience
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Concur travel and expense reporting experience required
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Coordination and organization of meetings, catering, agendas, as needed
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Professional demeanor and ability to effectively work with staff at all levels of the organization
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Ability to maintain confidential information
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Associates degree required, Bachelors degree preferred
Success factors/job competencies: Self-starter; ability to wear multiple hats and contribute where needed; flexible and focused, team player; accuracy and quality-driven results; awareness of the TCH culture and environment.
Physical demands and work environment: Work is generally sedentary in nature, but may require standing and walking. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
Performance standards: understanding of the complexity of the CIO/senior executive role and how best to support the CIO and team for success; operates with maturity and confidentiality; ability to prioritize and multi-task; takes initiative to enhance the team and the organization; escalates issues as appropriate
The anticipated annual salary range for this position is $100,000-$115,000. Base salary will be determined by the role, experience, skill set and location. For eligible positions, discretionary incentive compensation may be awarded contingent on personal and company performance. Our benefits program includes medical, dental, vision, life insurance, 401k plan with company contribution and company match, tuition reimbursement and more.
Salary : $100,000 - $115,000
