What are the responsibilities and job description for the Office Assistant position at The Clearing House?
Position Summary: The Clearing House is seeking an organized Office Assistant to join our Corporate Real Estate team. The Office Assistant will be responsible for supporting day to day administrative functions, assisting in maintaining office efficiency and providing best in class customer service. The ideal candidate for this role should be proactive, self-starter, detail oriented, and possess excellent communication skills.
Qualifications Required:
- Associate’s degree
- 2 to 5 years of office or administrative support experience
- Proficient with inputting and updating spreadsheets, database clients and other applications (Microsoft Office Suite including Word, PowerPoint and Excel)
- Must have a professional demeanor and be able to effectively work with staff at all levels within the organization
- Must have knowledge of office administrative procedures and knowledge of use and operation of standard office equipment
- Must have experience using video and teleconferencing products
- Excellent communication and customer service skills
- Attention to detail, ability to prioritize and see projects through to completion
- Ability to work under pressure and handle conflicting priorities
- Ability to maintain confidential information
Essential Functions and Responsibilities:
- Handle client or customer interactions with professionalism and empathy
- Assist coworkers when needed, fostering collaboration and cooperation
- Greet guests and alert staff of their arrival
- Support Physical Security team with visitor enrollment and badging processes
- Assist with scheduling and calendar office events and services
- Ensure the proper filing of documents
- Order office supplies and manage inventory
- Manage and setup video and teleconferencing requirements
- Work closely with administrative support team and provide support when needed
- Support ingoing/outgoing mail and packages as needed
- Support Marketing team with management of trade show materials including but not limited to inventory, packaging and shipping
- Work on projects and perform other duties as assigned
Physical demands and work environment: Work includes standing for long periods of time, walking, and the ability to push, pull and/or lift a minimum of 25lbs. working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. Occasional travel may be required.
Employees will report to the office five days a week.
