Controller

Responsible for overseeing financial reporting, monitoring systems and internal control of Quail Ridge Property Owners Association ("POA" dba The Club at Quail Ridge, and includes QR Realty - "Realty", a subsidiary of the POA) and Quail Ridge Condominium Association ("Condo"). Responsible for preparing monthly closings and financial statements (including various committees' reports and Annual Budgets for the POA and Condo.

Essential Functions

• Review the general ledgers and related reconciliations for the POA, Realty, and Condo .
• Monitor, maintain, enhance and develop systems throughout the Community -
  1. General Maintenance data input :Work In Process, Review of Contracts, and Productivity
  2. Central Inventory: Timely data input, Monitor Inventory (physical and valuation), Monitor access to restricted area
  3. Equipment and Vehicle Repairs: Monitor timely and data input
  4. Housekeeping/Rental Activity
  5. Landscaping and related departments

• Prepare weekly flash reporting
• Maintain the Fixed Asset Registers for: POA and Realty companies
• Compile insurance spreadsheets for liability and workers compensation.
• Assist CFO in developing, coordinating and maintaining infrastructure studies for the POA and Condo local areas.
• Prepare annual budgets and coordinate with department heads and area governors for: POA, Realty, and Condo
• Prepare monthly financial statements of the POA/Realty/ Condo on a timely basis.
• Maintaining integrity of the Jonas data processing system.
• Input/coordinate Point of Sale system changes.
• Coordinate and prepare for annual audits for POA/Realty/Condo/401k/Liability and Workers Comp Insurance.
• Perform data entry and auditing.
• Maintain records for all incoming and outgoing requests.
• Monthly balancing of all accounts and reports.
• Monthly reconciliation of all assessments.
• Coordinate and prepare internal associations monthly reports.
• Answer and address member complaints in a friendly and timely manner as requested.
• Oversee weekly payroll processing with Human Resources and work with HR on any cross-accounting functions in relation to payroll, GL accounts, unemployment, 401k processing, tax items, and H2B.
• Follow standard accounting principles and up hold company financials to highest integrity and standards.
• Review and maintain all areas for internal controls.
• Run data analysis reports as needed for Sr. Management and Directors.
• Coordinate relationships with Bank and Leasing companies.
• Perform any other task as assigned by CFO/COO management.

Knowledge, skills and abilities

• Must have excellent computer skills including extensive use of Windows, Microsoft Office Programs, Jonas, and the Internet - proficient in Excel.
• Must have knowledge of commonly used concepts, practices, and procedures within an accounting area.
• Must possess excellent interpersonal and conflict resolution skills.
• Must possess excellent written and verbal communication skills.
• Must possess excellent organizational skills.
• Must be a detail-oriented individual and possess time management skills.
• Must maintain high performance standards.
• Simple computational skills (Add, Subtract, Multiply, Divide, Percent's)
• Fluent reading and writing in English with the ability to recognize signs and symbols.
• Ability to deal with routine changes often and multi task.
• Ability to deal effectively and tactfully with all employees, management and members.

Education and experience

• Bachelor's degree in Accounting and/or Business Administration and/or equivalent work experience.
• Minimum of ten (10) years practical experience in Accounting, Systems and Financial management.
• Computer experience required (Word, Excel, Outlook experience needed Jonas preferred).
• CPA a plus.
• Maintain communication and ongoing working relationship with all members and departments ensuring excellent service is achieved in all areas of service to residents.
• Deliver quality service with courtesy, sensitivity and the minimum delay, fostering a climate of mutual respect between member and department.
• Previous management experience overseeing a department required.
• POS club system with Jonas experience a plus.
• Prior financial experience in a Country Club, Property/Homeowners Association and/or Hospitality industry preferred.

Supervisory responsibilities

• Accounts receivable clerks
• Accounts payable clerks
• Staff Accountants

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