What are the responsibilities and job description for the Office Assistant - PA Medicine position at The College of St. Scholastica?
Job Purpose / DescriptionThe Medical Science Department, PA Medicine Program is seeking an organized, motivated and outgoing individual to assist in the Medical Science, PA Medicine Program Office. The position is 15-20 hours a week and very flexible to accommodate the student's class schedule each semester.Job Duties
- Under the supervision of the Program Manager, the Student Assistant is responsible for the following primary duties :
- Supports the overall daily management of calendars, correspondence, office organization
- Answers all incoming calls using professional telephone etiquette and retrieves voicemail daily. Responds timely to inquiries and messages via a returned telephone call or email accordingly.
- Handles the paper mail and routes as appropriate.
- Maintains database, newsletters, and announcement letters.
- Plays a key role in managing a high volume of RSVP replies and exhibits a pleasant and courteous manner in all communications with guests.
- Replenishes office and Program supplies including note cards, letterhead, outreach materials, etc., to ensure that ample inventory is available for staff and for classes.
- Attends activities or assists in hosting events and activities as assigned.
- Self-driven to utilize on-campus resources and ability to perform duties and responsibilities using GOOGLE APPLICATIONS, MS OFFICE SUITE, ADOBE CREATIVE CLOUD SUITE, REFWORKS, etc.Required Qualifications
- Must be a current or incoming CSS student
- Federal work study eligibility is required
- Strong oral and written communication skills in English are required.
- Ability to communicate clearly, effectively and congenially in spoken and written English.
- Ability to speak and write in a second language is a plus but not required.
- Ability to work independently with minimal supervision.
- Ability to multi-task and prioritize tasks to meet deadlines.
- Intermediate or advanced proficiency in Google applications.
- Intermediate or advanced proficiency in Microsoft Office Professional suite.
- Novice or intermediate proficiency in Adobe Creative Cloud suite.
- Novice or intermediate proficiency in social media platforms is a plus.
- Detail-oriented and diligent to follow-up and complete tasks for assigned projects.
- A positive, pleasant attitude with good problem-solving skills.
- Professional attire may be required for special events.Preferred Qualifications
- Education or job experience in an office environment
- Education or job experience in event planning, hospitality, journalism, communications, organizational development, marketing and / or public relations Learn More
