Administrative Support Officer for Homeowners' Association

The Colony Homeowners' Association (HOA) purpose is to serve and protect the collective interests of Colony owners. The HOA team provides a variety of services including operations management, forest oversight and management, seasonal social events, and regular communications

The Colony HOA is currently hiring an Administrative Assistant to work with and support the HOA team and serve the well-being of the residential community and its homeowners we serve. Seeking an Administrative Assistant with outstanding written and verbal communication skills.

Duties and Responsibilities include but are not limited to:

• The first contact for homeowners that call or come into the office
• Daily phone activity
• Maintain owner, project and tracking filing systems including but not limited to:
• Adding & updating new owner information in logs and software systems
• Prepare & email notices to owners according to schedule including hotlines and monthly newsletter
• Compile and review a variety of reports and records
• Type and proof or write correspondence and reports as requested
• Plan and execute a variety of special assignments and projects, typically involving research/investigation, data analysis, and preparation of reports related to special problems or situations
• Coordinate Committee meeting set-up
• Prepare and record Committee Meeting minutes and distribute
• Interact with owners via telephone or email and assist with inquiries / requests
• Maintain working knowledge of policies, project histories and current project statuses
• Other duties as requested
• Support leadership team
• Assist with inventory and ordering of office/Gatehouse supplies and equipment
• Post Office support
• Gatehouse Support including but limited to:

o Manage detailed logs

o Print and deliver all paperwork as needed

o Manage and deliver RF tags

o Print and deliver GH schedule at end of every month

o Vet Gatehouse contractors

o ABDi Management

Assistance with onsite store sales, ordering, and pick up

This is an onsite position. Full-time or Part-Time available. Schedule is Monday- Friday onsite, 9am-5pm.

Qualifications

• Strong computer skills and proficiency in Microsoft Office and Google Suite
• Excellent organizational and clerical abilities
• Prior experience in customer service and administrative roles
• Effective communication skills, both verbal and written
• Familiarity with multi-line phone systems and phone etiquette
• Experience with data entry, filing, and calendar management
• Bilingual candidates are encouraged to apply

Job Types: Full-time, Part-time

Pay: $20.00 - $29.00 per hour

Schedule:

• 8 hour shift

Application Question(s):

• This is an onsite position with M-F hours from 9am-5pm, does this work for your schedule?
• Have you read the job description and feel you are qualified for this position?

Ability to Commute:

• Park City, UT 84060 (Required)

Work Location: In person

Salary : $20 - $29