What are the responsibilities and job description for the Purchasing Supervisor - La Concha Resort position at The Condado Collection?
Overview
The Condado Collection is a collection of hospitality properties in Puerto Rico ranging from classic and modern luxury full-service hotels, to fine dining and entertainment.
La Concha Resort is a modern luxury resort in Condado, Puerto Rico with history dating back to 1958. Epitomizing the fun “Latino Chic” lifestyle, offering stylish amenities and a hot nightlife to all guests. We aim to create experiences and inspire journeys not only for our guests, but also our workforce. We are confident that our team members are the key in delivering passionate and authentic hospitality service. Let’s create a collection of memories together!
Responsibilities
- Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
- Calculate figures for inventories, orders, and costs.
- Conduct inventory audits to determine inventory levels and needs.
- Notify low stock levels to the purchasing manager.
- Troubleshoot vendor delivery issues and oversee the return process.
- Verify and track received inventory.
- Reconcile shipping invoices and receiving reports.
- Receive, unload, and process deliveries.
- Monitor PAR levels for all food items to ensure proper levels.
- Reject any items that are damaged, unacceptable, or incorrect.
- Print and organize various necessary documents, summarize relevant information, and distribute information to appropriate employees.
- Maintain up-to-date knowledge of company safety programs within assigned areas of responsibility, (e.g., food, retail), as well as all local, state, and federal regulations.
- Adhere to food safety and handling policies and procedures across all food-related areas.
- Assist management in training, scheduling, counseling, disciplining, and motivating and coaching employees.
- Ensure adherence to quality expectations and standards.
- Report accidents, injuries, and unsafe work conditions to the manager; complete safety training and certifications.
- Speak with others using clear and professional language; prepare and review written documents accurately and completely.
- Develop and maintain positive working relationships with others; support the team to reach common goals; listen and respond appropriately to the concerns of other employees.
- Read and visually verify information in a variety of formats (e.g., small print).
- Follow all company policies and procedures.
- Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets.
- Assist other employees to ensure proper coverage and prompt guest service.
- Perform other reasonable job duties as by supervisor.
Qualifications
- Hospitality oriented
- 2 years of experience supervising a team
- Able to stand, sit, or walk for extended periods of time or for an entire work shift
- Able to move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance
- Able to handle difficult situations effectively
- Able to work quickly and efficiently, especially under pressure
- Flexibility to work variable hours, including nights, weekends, and holidays
- Fully Bilingual (Spanish/English)
The Condado Collection is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
