What are the responsibilities and job description for the Document Controller- Southampton position at The Construction Index Ltd?
- Salary: £28000 - £40000 per annum
- Type: Full Time
- Region: UK - South East
- Town/City: Southampton, Hampshire
- Posted: 13/03/2025
- Listed in: Chartered Quantity Surveyor
- Reference: Document Controller_1741878301
The Document Controller is crucial in ensuring the efficient management, organisation, and distribution of project-related documents. The successful candidate will play a key role in maintaining the accuracy, integrity, and security of project documentation.
Key Responsibilities
- Oversee the management, organisation, and distribution of project documentation to ensure efficient document control processes.
- Implement and maintain document control procedures and standards to ensure compliance with company policies and industry regulations.
- Manage and track project documentation, including drawings, reports, specifications, contracts, and correspondence.
- Maintain an organised filing system (both electronic and physical) to ensure easy retrieval of documents when required.
- Ensure version control is properly maintained, preventing unauthorised or outdated documents from being used.
- Coordinate with project managers, site teams, clients, and subcontractors to facilitate the smooth flow of documentation.
- Ensure all project documents are reviewed, approved, and distributed in a timely manner.
- Conduct regular audits to verify the accuracy and completeness of documentation.
- Assist in the preparation of reports and documentation required for project meetings, audits, and compliance checks.
- Provide training and support to staff on document control processes and systems.
- Proven experience in a document control role, preferably within the construction, fit-out, or engineering sectors.
- Strong knowledge of document management systems and procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document control software.
- Excellent organisational and time management skills, with the ability to handle multiple tasks simultaneously.
- High attention to detail and accuracy in managing project documentation.
- Strong communication skills, both written and verbal, with the ability to liaise effectively with internal teams and external stakeholders.
- Ability to work under pressure and meet deadlines in a fast-paced environment.
- Knowledge of industry standards and compliance requirements related to document control.
Salary : $28,000 - $40,000
