What are the responsibilities and job description for the Executive Assistant position at The Contractor Consultants?
Join Our Team as an Executive Assistant at dlw Architects!
Company Name: dlw Architects
Job Title: Executive Assistant
Job Type: Full-Time (7:30 am - 4:00 pm)
Salary: Pay is subject to qualifications, prior experience, and performance.
About us:
David L. Wallace and Associates, PA is a multi-disciplinary Architecture and Engineering firm with work located around the world. We offer a dynamic, professional work environment, competitive pay, and opportunities that can last for a lifetime.
Job Summary:
dlw Architects is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will have over 5 years of experience in a similar role, strong technical skills, particularly in Microsoft Office products, and experience with accounting. This position requires a high level of professionalism, exceptional communication skills, and the ability to create and deliver presentations effectively.
- Executive Support: Provide administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Technical Proficiency: Utilize Microsoft Office products, including Word, Excel, PowerPoint, and Outlook, to prepare documents, reports, and presentations.
- Accounting Support: Assist with accounting tasks, such as invoicing, expense reports, and budget tracking.
- Communication: Serve as the primary point of contact between the executive team and internal/external stakeholders, ensuring clear and effective communication.
- Presentation Preparation: Create and deliver high-quality presentations for meetings, conferences, and client interactions.
- Document Management: Organize and maintain files, records, and documentation, ensuring confidentiality and compliance with company policies.
- Project Coordination: Assist with special projects and initiatives as needed, coordinating with various departments and team members.
- Meeting Preparation: Prepare agendas, take minutes, and follow up on action items from meetings.
- Minimum of 5 years of experience as an Executive Assistant or in a similar role.
- Strong proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
- Experience with accounting tasks and financial management.
- Exceptional written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Strong attention to detail and a high level of accuracy.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proven experience in preparing and delivering professional presentations.
- Self-motivated, proactive, and able to work independently as well as part of a team.
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
- Disability plans
- Half Day Fridays!
- Paid Holiday Break!
