What are the responsibilities and job description for the Office Admin/Bookkeeper position at The Contractor Consultants?
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Job Title : Office Admin / Bookkeeper
Company Name : Art Newsome, Inc.
Salary : $57,000 - $60,000 per year, plus benefits
Full Job Description
We are seeking a detail-oriented and highly organized Office Admin / Bookkeeper to join our team. In this role, you will manage essential accounting functions, including accounts payable, accounts receivable, payroll, and employee benefits. You will also handle cash management, oversee contracts, billing, and inventory, and work closely with our CPA to ensure accurate financial reporting. This position plays a key part in our financial and administrative operations and requires proficiency in bookkeeping, accounting software, and payroll systems.
Who we are :
Founded in 1973, Art Newsome, Inc. (ANI) is a trusted provider of residential and commercial HVAC services in Newport News, VA. With over 40 years of experience, ANI is committed to ensuring the comfort and health of indoor environments through expert heating, cooling, and indoor air quality services. The company prides itself on its dedication to delivering high-quality, reliable HVAC solutions. ANI's long-standing involvement in the community and adherence to core values have established it as a leading 'Design and Build' HVAC company in the region, including Williamsburg and surrounding areas.
Responsibilities include but are not limited to :
- Accounts Payable (AP)
Enter, code, and post overhead and subcontractor invoices.
Address AR issues and report discrepancies; record unearned income adjustments.
Process weekly payroll for salaried and hourly employees; upload and submit payroll direct deposits.
Assist in preparing benefit packets for new hires and during renewals or qualifying events.
Maintain and reconcile transactions across four bank accounts.
Set up and manage SOV contracts for commercial jobs; handle change orders and contract closings.
Prepare monthly billing reports for project managers; generate and process billings, ensuring accuracy and notarization.
Assist with year-end WIP reports; reconcile direct job costs and post related transactions monthly.
Record journal entries; review trial balances for errors and set up new base accounts as needed.
Assist with COI / WC insurance renewals and audits; manage COI / WC documentation for general contractors.
File business licenses; manage auto / GL / WC insurance documentation.
Manage rent and overhead checks; reconcile bank statements and support CPA for partnership tax returns.
The ideal candidate should possess :
Benefits :
Medical
5 Paid Holidays
Company Paid Training
Work Location :
We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.
Salary : $57,000 - $60,000
