Office Manager

Take Charge as an Office Manager at Basic IDIQ, Inc.!Job Title : Office ManagerCompany Name : Basic IDIQ, Inc.Salary Range : $40,000 - $50,000 per yearLocation : Fort Worth, TX Full Job DescriptionBasic IDIQ, Inc. is seeking a highly organized and detail-oriented Office Manager to support our operations in Fort Worth, TX. Reporting directly to the Area Manager and COO, this role is crucial in managing project documentation, vendor coordination, office administration, and ensuring smooth day-to-day operations. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple responsibilities efficiently.Who we are : Basic IDIQ, Inc. is a leader in the construction industry, specializing in Indefinite Delivery Indefinite Quantity (IDIQ) contracts. Since its inception in 2002, Basic IDIQ has been committed to providing cost-effective and rapid solutions for new construction, renovations, facility maintenance, and energy upgrades. Serving major clients such as the Federal Government, State Agencies, Colleges, Universities, and Municipalities, the company uses Job Order Contracting (JOC) to deliver exceptional value, quality, and efficiency on every project. With a senior staff boasting over 200 years of combined experience, Basic IDIQ brings extensive expertise and innovation to every project.Responsibilities include but are not limited to : -Project & Documentation Management-Create and maintain hard copy and electronic project files.-Verify and proof all documents sent to corporate accounting (project numbers, contract numbers, math accuracy, etc.).-Send all interoffice documents to corporate accounting.-Assist Project Managers with essential documents (master agreements, certificates of insurance, certified payroll, W9s, etc.).-Assist in client meeting updates and subcontractor documentation management.-Follow up with subcontractors to ensure Certificates of Insurance (COI) remain up to date.-Office Administration & Coordination-Maintain office organization, property management, lease agreements, and mail handling.-Manage and procure office supplies, ensuring cost efficiency and appropriate inventory levels.-Handle office deliveries, mail, and visitor reception.-Coordinate with vendors, customers, and subcontractors as the primary point of contact.-Assist in updating the department Master Tracker for reporting and project management.-Financial & Reporting Duties-Ensure all company credit card receipts are submitted within 7 days of use.-Maintain cost tracking for office supplies and expenses.-Record, edit, and submit weekly meeting minutes to the Vice President / COO by Tuesday of each week.-General Operations Support-Adhere to and enforce company policies and procedures.-Provide administrative support to Service Managers, Project Managers, and the Area Manager as needed.-Support corporate communication between field and office teams.The ideal candidate should possess : -Previous experience in office management, administrative coordination, or a related field.-Strong organizational and multitasking skills.-Proficiency in Microsoft Office Suite (Word, Excel, Outlook).-Ability to maintain confidentiality and handle sensitive company information.-Strong verbal and written communication skills.-Detail-oriented with the ability to manage multiple priorities.-Experience in construction or service-based industries is a plus.Benefits : -Health Insurance Options-Medical, Vision & Dental Insurance-Company Paid Life Insurance-Company Paid Disability Insurance-Retirement Plan Options-Simple IRA up to 3% Company Match-Paid Time Off-Career Growth Opportunities-Work-Life Balance-Company and Team Events-Quarterly Performance Bonus -Bonus pay opportunitiesSchedule : -Full Time-Monday to FridayWork Location : -On the road-Fort Worth, TX📢 Apply today and become a key part of our operations at Basic IDIQ, Inc. in Fort Worth, TX!We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.

Salary : $40,000 - $50,000